Executive and Office Coordinator

L-Nutra•Culver City, CA

15h•Hybrid

About The Position

At L-Nutra, our mission is to extend human healthspan through rigorous science, thoughtful innovation, and genuine care for the whole person. That commitment doesn’t stop with our products — it shapes how we work, how we support, and how we show up every day. We’re seeking an Executive and Office Coordinator who brings this mission to life internally — creating the conditions for great work, supporting executive leadership, and ensuring our office environment reflects the professionalism, and intention at the core of the L-Nutra brand. This role creates the conditions for great work. When leadership is organized and unblocked, the whole company moves faster. When our space reflects our brand, every visitor — investor, partner, or new hire — feels it. When logistics run smoothly, executives can focus on what they’re actually here to do. None of that is invisible to us. It’s foundational.

Requirements

3+ years supporting executives, managing office operations, or both
Proven ability to handle confidential information with discretion and sound judgment
Strong organizational and communication skills with a proactive, anticipatory style
Proficiency with calendar systems and collaboration tools (Google Workspace, Microsoft 365, Slack, Notion)
Travel and expense platforms (Concur, Expensify, Navan, or similar)
Comfort coordinating across vendors, service providers, and cross-functional internal partners

Nice To Haves

Background in a high-growth, startup, or mission-driven environment preferred

Responsibilities

Manage complex calendaring and scheduling for members of the executive leadership team — balancing priorities, protecting focus time, and anticipating conflicts before they surface
Coordinate domestic and international travel including itineraries, logistics, and real-time contingency management
Prepare and submit expense reports accurately and on time
Draft, proofread, and route communications on behalf of executives — presentations, briefing documents, meeting prep materials, and follow-ups
Serve as a trusted gatekeeper and liaison, representing leadership with professionalism and warmth in every interaction
Ensure the Culver City HQ maintains a welcoming, organized, and aesthetically thoughtful environment that reflects the L-Nutra brand
Coordinate investor visits, board meetings, leadership meetings, and special onsite events — from logistics and catering to day-of execution
Partner with vendors and service providers (cleaning, IT, building management, catering, supplies) to support smooth office operations
Manage office supplies, equipment, and facilities needs with an eye for efficiency and presentation
Serve as the on-the-ground point person for office logistics, deliveries, and day-to-day operational rhythm
Support special projects for executives and cross-functional teams as needed
Act as a trusted generalist — handling ambiguity with sound judgment and follow-through
Identify opportunities to improve systems, processes, and day-to-day efficiency