Office Clerk

Cameron County•Olmito, TX

About The Position

Performs clerical work in support of an assigned department. The role includes receiving documents; entering and verifying data in automated systems; processing transactions; identifying and correcting discrepancies; answering questions; and maintaining documents and records. The position is subject to a six-month probationary period before Civil Service eligibility and requires submission to a Civil Service Clerical Exam.

Requirements

High school diploma or GED, supplemented by one year of experience performing clerical and/or administrative support work, or an equivalent combination of education, training, and experience.
Valid Texas Driver’s License.
Must submit to a Civil Service Clerical Exam.
Must complete a six-month probationary period before Civil Service eligibility.

Responsibilities

Draft correspondence and memoranda for a supervisor’s signature or response, and transmit information to county departments.
Schedule and organize events or meetings, send invitations, make follow-up calls, and perform assigned special projects, research, and analysis.
Create and implement forms to simplify administrative operations; answer calls and emails, scan and send documents, and relay messages.
Receive and process documents, mail, and materials; review documents for completeness and accuracy; match documents with related information such as purchase orders, invoices, payments, and account files.
Run, copy, and distribute reports; establish and maintain automated and manual records and files; and perform record-retention tasks according to County policy.
Maintain assigned inventory; prepare purchase orders; receive and distribute shipments; and review and forward materials for payment.
Provide information and assistance to employees, managers, vendors, citizens, local businesses, and other interested parties regarding department functions.
Serve as a liaison among supervisors, vendors, and other departments regarding department policies and activities, and explain policies and procedures.
Prepare department documents requiring knowledge of department policies, programs, and procedures, including researching, compiling, analyzing, retrieving, or summarizing data.
Perform other related duties as required.