Office Clerk

Michigan Milk Producers Assoc • Constantine, MI

3d

About The Position

The Office Clerk supports daily plant operations and serves as an administrative resource for the facility. The role ensures accurate records, efficient communication, and effective coordination of office and plant activities. The position includes contractor and vendor compliance administration, production and inventory recordkeeping, purchasing and accounts payable support, front-office service, and general administrative coordination. Responsibilities may change, and reasonable accommodations may be made to enable individuals with disabilities to perform them.

Requirements

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with HRIS systems or the ability to learn new software systems quickly.
• Strong verbal and written communication skills.
• Strong organizational, planning, and administrative skills.
• Ability to research, analyze, and interpret information from multiple sources.
• Ability to establish and maintain positive working relationships with employees, management, vendors, and contractors.
• Self-motivated, able to work independently, and able to take initiative.
• Strong attention to detail and accuracy.
• Eligible to work in the United States.
• Must undergo a drug screening and background check as part of the hiring process.

Nice To Haves

• Experience in an administrative, office coordinator, plant administrator, or similar support role within a manufacturing or industrial environment.
• Experience with accounts payable processing and purchase order administration.
• Experience supporting inventory, production reporting, or operational recordkeeping.
• Demonstrated flexibility and adaptability in a fast-paced environment.
• Commitment to continuous learning and openness to diverse perspectives and ideas.

Responsibilities

• Manage contractor compliance activities, maintain current Certificates of Insurance (COIs), and communicate compliance requirements to contractors.
• Maintain vendor databases and compliance records, including administering annual quality surveys.
• Complete daily production entries, verify production logs, reconcile inventory counts, and report discrepancies.
• Facilitate product returns and transfers as needed.
• Generate purchase orders, process invoices, and coordinate accounts payable activities with corporate headquarters.
• Manage plant petty cash.
• Process daily milk ticket changes and submit milk ticket information to finance for tracking and reporting.
• Order and manage office supplies.
• Coordinate meetings, catering arrangements, presentations, and other administrative support activities.
• Serve as the primary point of contact for visitors, answer telephone calls, assist with mail and package distribution, and provide general front office support.
• Perform other duties as assigned.

Benefits

• Competitive salary.
• Health and wellness benefits, including medical coverage through Blue Cross Blue Shield and mental health benefits.
• Disability insurance.
• Paid time off.
• Retirement plan including a 401(k) with employer contributions.
• Personal and professional growth opportunities.
• Employee appreciation events and recognition awards.
• Employee wellness initiatives.
• Employee feedback and suggestion forums.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED