Office Clerk

First Student • New York, NY

5d

About The Position

The Office Clerk (described in the posting as an Administrative Assistant) supports daily operations at a First Student location. The role performs administrative, clerical, payroll, recordkeeping, and customer-support work in coordination with management, employees, customers, vendors, and internal departments. The position follows a Monday–Friday split-shift schedule, with afternoons off between shifts, and requires flexibility to work early morning and evening hours.

The role requires English proficiency for job-related training, safety communications, company policies, employment documents, and other communications. The posting notes that management may assign or reassign duties and responsibilities as needed.

Requirements

• High school diploma or equivalent.
• Less than two years of administrative experience.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Ability to reliably work a Monday–Friday split-shift schedule, including early morning and evening hours.
• English proficiency for work-related training, safety communications, policies, documents, and other communications.

Nice To Haves

• Previous office, administrative, or data-entry experience.
• Experience with Microsoft Office products.

Responsibilities

• Perform clerical and administrative duties to help ensure contractual and legal requirements are met.
• Maintain contract files, records, reports, correspondence, and schedules.
• Answer incoming calls and direct them to the appropriate person or department.
• Schedule appointments and meetings for management and assist with meeting preparation.
• Prepare and send emails, correspondence, and other communications as needed.
• Maintain and process accounting, payroll, and personnel information.
• Enter and retrieve data from fleet management information systems.
• Prepare operational data and reports for management and the client.
• Assist with coordinating employee benefits at the contract level.
• Communicate with employees, customers, vendors, management, and other departments.
• Perform additional administrative duties as needed to support location operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED