Office Assistant

Mokri Vanis & Jones, LLP•Arden Arcade, CA

45d•Onsite

About The Position

If you’re an organized, proactive professional who thrives in a fast-paced environment and is eager to learn, we want you. This is an incredible opportunity for anyone interested in the legal field to get hands-on experience, help us keep things running smoothly, and grow your skills as a vital part of our collaborative team. Mokri Vanis and Jones LLP is seeking a motivated, organized, and reliable Office Assistant to perform a range of office duties. Must be detail-oriented, punctual, with great multi-tasking capabilities.

Requirements

Minimum of High School Diploma or equivalent and background in customer service
Available to work in the office workdays Monday - Friday, 8:30 AM - 5:00 PM
Excellent verbal and written communication skills
Proficient on Outlook and Microsoft products
Strong interpersonal skills
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels
Commitment to excellence and high standards
Strong organizational skills; able to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Must be able to speak, read, write, and understand the primary language(s) used in the workplace
Professional appearance and demeanor
Ability to perform diversified clerical functions and basic accounting procedures
Dependable, Excellent interpersonal skills and oral communication, and punctual

Nice To Haves

Eager to learn
Interested in the legal field

Responsibilities

Assists with preparing and forwarding outgoing mail and packages
Opens, scans, and distributes mail
Handle all incoming packages (Fed Ex, UPS, USPS, etc)
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required
Organize and maintain file system; file correspondence and other records
Submit work orders and schedules repairs for general office space and equipment, connecting with and escorting vendors
Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
Cover the Reception Desk when needed
Perform other related duties as assigned by management
Works collaboratively with assigned attorneys and support staff in preparing legal documentation and/or processing transactions.
Interviews clients; locates and interviews expert witnesses.
Review and summarize discovery.
Drafts legal documents including but not limited to discovery motions, summary judgment motions, appellate briefs, affidavits, memoranda, and letters.
Investigates factual information to respond to litigation discovery requests or other information inquiries.
Performs legal research and analysis, both manually and on computers; compiles, analyzes, and summarizes data.
Manages cases and files; organizes and maintains files.
Performs factual and technical investigation and analysis of case issues.
Assists in all phases of case preparation including discovery and trial.
Prepares for and attends trials.
Reviews and finalizes litigation budgets.
Prepares jury instructions and trial binders; coordinates trial exhibits.
Monitors legal fees, budgets, and project status.
Provides general logistical help and supports the maintenance of legal files.
Assists in development and implementation of office systems and procedures as needed.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other related duties as assigned by management.