Office Assistant On-Site Full Time

Kline Galland • Seattle, WA

7d • Onsite

About The Position

Kline Galland Benaroya Services in South Seattle is seeking a highly organized, professional, and customer-focused Office Assistant to support the day-to-day administrative operations of its Home Health and Hospice services. The position is an essential member of the administrative team, helping ensure efficient office operations while providing service to patients, families, staff, and visitors. The work setting is in person, and employees are required to work on-site during scheduled business hours.

The Office Assistant performs administrative and clerical duties, supports healthcare operations, assists with human resources and payroll tasks, and helps maintain department technology and systems. The role also performs other duties as assigned by the Office Manager and leadership team.

Requirements

• Bachelor's degree or equivalent administrative experience.
• Strong customer service and telephone communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.
• Friendly and professional demeanor.
• Strong interpersonal and relationship-building skills.
• Ability to work independently while collaborating effectively with a team.
• Adaptability and willingness to learn new systems and processes.
• Commitment to delivering exceptional service to patients, families, staff, and visitors.

Nice To Haves

• Previous office, administrative assistant, healthcare administration, HR support, payroll, or medical office experience.
• Experience working with SharePoint or similar platforms.
• Familiarity with healthcare, home health, hospice, or medical office environments.

Responsibilities

• Answer and direct incoming telephone calls professionally.
• Welcome and assist visitors, guests, and vendors.
• Manage incoming, outgoing, and interoffice mail.
• Coordinate building access, visits, and deliveries through the building management system.
• Perform clerical duties, including filing, copying, scanning, faxing, and document preparation.
• Maintain office and medical equipment and coordinate service requests as needed.
• Monitor and maintain office and medical supply inventory.
• Maintain confidentiality of patient and employee information.
• Create and update daily attendance records.
• Track and process billing-related documents.
• Generate, compile, and distribute Home Health and Hospice reports.
• Help maintain staff contact lists and agency records.
• Assist with payroll-related data entry and administrative tasks.
• Maintain PTO and on-call schedules.
• Assist with human resources filing and documentation.
• Prepare orientation materials for new employees and support onboarding activities.
• Assist with general department computer needs.
• Create and deactivate user accounts across organizational platforms.
• Update and maintain SharePoint content.
• Track SharePoint requests and coordinate supply orders and follow-up activities.
• Perform other duties as assigned by the Office Manager and leadership team.

Benefits

• Competitive pay
• Medical, dental, vision, critical illness, accident, hospital indemnity insurance, and flexible spending account
• Public Service Loan Forgiveness (PSLF) eligible employer
• 403b with employer contribution
• Generous paid time off (PTO) and extended illness leave
• Supportive and mission-driven team environment
• Opportunities for professional growth and advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level