Office Assistant On-Site Full Time

Kline Galland • Seattle, WA

8d • $24 - $28 • Onsite

About The Position

Kline Galland Benaroya Services is seeking a highly organized, professional, and customer-focused Office Assistant to support the day-to-day administrative operations of its Home Health and Hospice services. The role is an essential member of the administrative team, helping ensure efficient office operations and providing service to patients, families, staff, and visitors. This is an in-person position at Benaroya Community Services in Seattle, Washington, with work on-site during scheduled business hours.

Requirements

• Bachelor's degree or equivalent administrative experience.
• Strong customer service and telephone communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.

Nice To Haves

• Previous experience in an office, administrative assistant, healthcare administration, HR support, payroll, or medical office role.
• Experience with SharePoint or similar platforms.
• Familiarity with healthcare, home health, hospice, or medical office environments.

Responsibilities

• Answer and direct incoming telephone calls professionally.
• Welcome and assist visitors, guests, and vendors.
• Manage incoming, outgoing, and interoffice mail.
• Coordinate building access, visits, and deliveries through the building management system.
• Perform clerical duties, including filing, copying, scanning, faxing, and document preparation.
• Maintain office and medical equipment and coordinate service requests as needed.
• Monitor and maintain office and medical supply inventory.
• Maintain confidentiality of patient and employee information.
• Create and update daily attendance records.
• Track and process billing-related documents.
• Generate, compile, and distribute Home Health and Hospice reports.
• Help maintain staff contact lists and agency records.
• Assist with payroll-related data entry and administrative tasks.
• Maintain PTO and on-call schedules.
• Assist with human resources filing and documentation.
• Prepare orientation materials for new employees and support onboarding activities.
• Assist with general department computer needs.
• Create and deactivate user accounts across organizational platforms.
• Update and maintain SharePoint content.
• Track SharePoint requests and coordinate supply orders and follow-up activities.
• Perform other duties as assigned by the Office Manager and leadership team.

Benefits

• Competitive pay
• Comprehensive medical, dental, vision, critical illness, accident, and hospital indemnity insurance
• Flexible Spending Account
• Public Service Loan Forgiveness (PSLF)-eligible employer
• 403(b) with employer contribution
• Generous Paid Time Off (PTO) and Extended Illness Leave
• Supportive and mission-driven team environment
• Opportunities for professional growth and advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level