Office Assistant - SE

Westward Seafoods•Bellevue, WA

About The Position

The Office Assistant supports reception, accounting assistance, and human resources functions. The role provides clerical and administrative support to Corporate Office management and staff, as well as Bellevue employees and managers. Duties include data entry, filing, reconciliations, sales, and customer service for employees, visitors, and callers; preparing correspondence and other documents; coding and reconciling hotel and travel invoices; coordinating meetings, appointments, and travel; maintaining office and kitchen supplies; keeping break rooms clean; and sorting and distributing mail. Other duties may be assigned.

Requirements

Ability to maintain a pleasant and professional demeanor in stressful situations.
Ability to multitask and prioritize.
Strong communication skills with coworkers and management.
Ability to adapt to changing needs and an ever-changing environment without advance notice.
Strong Microsoft Office experience, specifically with Word and Excel.
Aptitude for learning new computer programs.
Self-initiative.
Problem-solving, attention-to-detail, and time-management skills.
Prompt and regular attendance.
Ability to recognize, correct, and report safety hazards.
Fluency in reading, writing, and speaking English.
Ability to talk or hear, sit for long periods while answering phones and using a computer, and regularly stand, walk, and reach with hands and arms.
Ability to frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.
Vision abilities including close vision, distance vision, peripheral vision, depth perception, and ability to focus.

Nice To Haves

Spanish-speaking ability.

Responsibilities

Provide reception, accounting assistant, and human resources support.
Perform data entry, filing, and reconciliations, and provide sales and customer service to employees, visitors, and callers.
Provide clerical support, including mailing, scanning, faxing, and copying documents for Corporate Office management and staff.
Prepare correspondence, reports, drafts, memos, and emails.
Code and reconcile hotel and travel invoices.
Schedule and coordinate meetings, appointments, and travel arrangements for Bellevue employees and managers.
Check inventory and order office supplies and kitchen stock.
Keep break rooms clean.
Sort and distribute incoming and outgoing mail.
Receive and distribute communications, collect and mail correspondence, and copy information.
Maintain supplies by checking stock, anticipating needs, placing and expediting orders, verifying receipt, stocking items, and delivering supplies to work stations.
Maintain equipment through preventive maintenance, troubleshooting, arranging repairs, and monitoring equipment operation.
Monitor and purchase meter fund.
Recognize, correct, and report safety hazards.
Perform other duties as assigned.