Office Assistant - SE

Westward Seafoods Inc.•Bellevue, WA

About The Position

The Office Assistant supports the primary Reception, Accounting Assistant, and Human Resources functions. The position provides clerical and administrative support to Corporate Office management and staff, Bellevue employees, and managers. Duties include handling data entry, filing, reconciliations, sales, and customer service for employees, visitors, and callers; preparing and distributing documents and correspondence; coordinating meetings, appointments, and travel; and maintaining office supplies, kitchen stock, break rooms, equipment, and mail distribution. The role also includes other duties as assigned. The work involves regular communication and use of a computer and telephone, along with standing, walking, reaching, and occasionally lifting or moving items. The office noise level is usually low. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Maintain a pleasant and professional demeanor in stressful situations.
Ability to multitask and prioritize.
Strong communication skills with coworkers and management.
Ability to adapt to changing needs and circumstances without advance notice.
Strong Microsoft Office experience, specifically Word and Excel.
Aptitude for learning new computer programs.
Self-initiative.
Problem-solving, attention-to-detail, and time-management skills.
Prompt and regular attendance.
Fluent ability to read, write, and speak English.
Spanish is a plus.

Nice To Haves

Spanish-speaking ability.

Responsibilities

Perform data entry, filing, and reconciliations.
Provide sales and customer service to employees, visitors, and callers.
Provide clerical support, including mailing, scanning, faxing, and copying documents for Corporate Office management and staff.
Prepare correspondence, reports, drafts, memos, and emails.
Code and reconcile hotel and travel invoices.
Schedule and coordinate meetings, appointments, and travel arrangements for Bellevue employees and managers.
Check inventory of office supplies and kitchen stock, anticipate requirements, place and expedite orders, verify receipts, stock items, and deliver supplies to workstations.
Keep break rooms clean.
Sort and distribute incoming and outgoing mail and communications.
Maintain equipment by performing preventive maintenance, troubleshooting failures, calling for repairs, monitoring equipment operation, and monitoring and purchasing meter fund.
Recognize, correct, and report safety hazards.
Perform other duties as assigned.