Office Assistant

J. J. Keller & Associates • Neenah, WI

3d • Onsite

About The Position

J. J. Keller is seeking an Office Assistant to support its Production Planning department within the Manufacturing team. The role processes order tickets, submits order proofs to customers, and performs other administrative functions. It is part-time, in-office work for four hours per day, Monday through Friday, with flexibility to set a schedule between 7:30 a.m. and 4:00 p.m.

The Office Assistant prepares and reviews documents, completes special assignments involving data collection and reporting, and performs general office support. The role also prepares customer-facing proof-approval communications for custom product orders and may assist with job planning and prepress. The position requires discretion with sensitive information and is performed primarily in a standard office environment, including extended use of a personal computer.

Requirements

• High school diploma or GED.
• At least one year of administrative experience.
• Proficiency with basic and some intermediate features of Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive information confidentially.
• Math skills to compile and analyze data.
• Ability to multitask and balance multiple or changing priorities.
• Professionalism.
• Customer service orientation.

Responsibilities

• Prepare correspondence, forms, presentations, reports, and spreadsheets; review them for quality and make adjustments as needed.
• Complete departmental assignments that may involve collecting, organizing, and analyzing data and producing reports.
• Perform general office support, including ordering supplies, copying and collating documents, distributing mail, answering phones, filing, and maintaining conference rooms.
• Serve as the department contact for forms, documentation, and/or records when assigned.
• Represent the department at meetings or in project groups when needed.
• Maintain confidentiality of information concerning clients, customers, vendors, and associates, and ensure documents and information are properly secured.
• Prepare customer-facing communications regarding proof approvals for custom product orders across product lines.
• Assist in job planning and prepress areas as needed.

Benefits

• Annual performance reviews and merit increases.
• Quarterly bonus program when company goals are achieved.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Tuition reimbursement available on the first day.
• 401(k) with company match and annual profit-sharing contributions.
• Eight paid company holidays plus one floating holiday.
• Onsite café.
• Free onsite wellness clinic for associates near campus.
• Free telehealth services for all associates.
• Complimentary onsite fitness center and 24/7 virtual fitness access.
• Walking trail surrounding campus.
• Modern collaboration spaces.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED