Campus Office Assistant

Pima Medical Institute Current Openings•Mesa, AZ

4d•Onsite

About The Position

Pima Medical Institute is seeking an organized, detail-oriented Office Assistant to support academic excellence and student success at its Mesa campus. In this administrative role, the assistant works directly with the Associate Degree Program Director and Clinical Director to manage program administration, maintain student and clinical files, support programmatic accreditation compliance, and coordinate learning management systems such as Blackboard. The position supports academic and clinical healthcare program operations, including program documentation, clinical affiliation agreements, student records, course coordination, accreditation reporting, campus events, front desk service, and purchasing. The role is full-time, 40 hours per week, Monday through Friday, 8:00 AM to 5:00 PM, and is non-exempt. The hiring range is $19.26–$23.13 per hour. The position is 100% on-site at the Mesa campus, 957 S. Dobson Road.

Requirements

Outstanding organizational skills.
Strong proofreading skills.
Strong verbal and written communication skills.
Minimum typing speed of 50 words per minute.
Hands-on experience with Microsoft Office Suite, including Word, Excel, and PowerPoint.
Hands-on experience with learning management systems, including Blackboard.
Hands-on experience with web conferencing and webinars.
Hands-on experience with database management.
An equivalent combination of relevant education, training, or experience that meets the minimum qualifications will be considered.

Responsibilities

Assist the Program Director and Clinical Director with revising program documents, updating clinical affiliation agreements, managing fieldwork files, tracking student timesheets, and compiling evaluation data.
Assist with drafting and preparing reports for state agencies and national programmatic accrediting bodies.
Load syllabi, course outlines, and grading rubrics into Blackboard each semester.
Coordinate book orders and student textbook distribution with campus staff.
Track incoming transcripts, test scores, and prerequisites; collect course descriptions for the Program Director's transfer credit evaluations.
Create and maintain confidential student and faculty files, record course attendance, and archive proof of immunizations, background checks, and academic records.
Assist with scheduling student orientation, Advisory Board meetings, clinical faculty meetings, student interviews, and graduation ceremonies.
Answer incoming calls, greet visitors, respond to inquiries from prospective, current, and graduate students, and type official correspondence.
Manage program supply ordering, process purchase orders, reimbursements, and check requests, and maintain office inventory.