Manager, Office--Southeast Campus

Houston Community College•Houston, TX

About The Position

The Manager, Office provides principal administrative support by independently carrying out office procedures, handling varied situations without supervision, and making administrative judgments to keep the office functioning smoothly. The position may perform in place of the supervisor as needed. Responsibilities may include course scheduling, tracking enrollment and personnel matters, assisting with policy and procedure implementation, preparing reports, coordinating special projects, handling confidential information, monitoring transactions across multiple budgets, supporting budget planning, scheduling appointments, and maintaining spreadsheets. The role may have signature authority when the supervisor is absent and may perform other duties as assigned. This is a general office position. The employee must be able to perform the job requirements with or without reasonable accommodations, remain stationary during the shift, move items weighing up to 25 pounds, position themselves to operate equipment, use technology to access and manage information, and communicate with others. Work after hours, including weekends and holidays, may be required. The position may be security sensitive under Texas Education Code § 51.215.

Requirements

High school diploma or equivalent.
Three years of progressive office experience.
Valid Texas Driver License.
Proficiency with MS Office programs.
Experience with information management systems.
Organizational and communication skills.
Ability to serve customers, deliver high-quality work, communicate effectively, solve problems creatively, prioritize effectively, use technology effectively, and be resourceful.

Responsibilities

Independently carry out office procedures and handle varied situations and problems without supervision.
Perform in place of the supervisor as needed and make decisions to keep the office functioning smoothly.
May be responsible for semester course scheduling and tracking enrollment or personnel matters.
Assist with implementing new policies and procedures.
Resolve or advise on administrative situations or problems in the supervisor’s absence.
Compile and format information and statistics into specialized reports.
Prepare basic reports, including budget or number reports.
Assist with coordinating special projects.
Handle confidential written and verbal information.
Track and monitor budget transactions for multiple budgets.
Track numbers such as enrollment or personnel.
Assist in budget planning by generating reports and monitoring transactions.
Schedule and confirm appointments for the supervisor.
Create and maintain spreadsheets.
May exercise signature authority in the supervisor’s absence.
Perform other duties, tasks, and assignments as required.