DOC Pontiac CC Office Assistant - Shift Commander's Office
About The Position
The Department of Corrections (IDOC) is seeking to hire an Office Assistant for the Shift Commander's Office at the Pontiac Correctional Center. This role involves keyboarding via a personal computer and/or keyboard to prepare evaluations and supervisory files for the Shift Commanders. The position also monitors and maintains the receipt of various reports including individual in custody movement charts, night tower reports, roll call memos, pest control reports, and uniform inspections. Additionally, the Office Assistant serves as the receptionist in the Shift Commander’s Office and acts as a backup input operator for the Automated Roster Management System (ARMS). This position is ideal for individuals who are detail-oriented and can effectively multi-task.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of high school and one (1) year of related office experience.
- Requires ability to keyboard accurately at 35 words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Nice To Haves
- While not required, a Resume/Curriculum Vitae (CV) is recommended.
Responsibilities
- Keyboards via a personal computer and/or keyboard.
- Prepares and keyboards evaluations and supervisory files for the Shift Commanders.
- Monitors and maintains the receipt of individual in custody movement charts, night tower reports, roll call memos, pest control reports and uniform inspections, documenting same in the appropriate logs.
- Serves as a receptionist in the Shift Commander’s Office.
- Serves as backup input operator for the Automated Roster Management System (ARMS).
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Health, life, vision, and dental insurance
- 12 weeks paid maternity/paternity leave
- Pension Plan – vesting at 10 years for Tier II
- Full 20-year retirement awards free health insurance during retirement
- Deferred compensation and other pre-tax benefits programs
- Paid state holidays 13-14 days annually
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
- Employee Assistance Program and/or mental health resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
