Office Assistant (HR Recruiting & Onboarding)
About The Position
We are currently seeking a detail-oriented office professional to join our Human Resources Department at Tagawa Greenhouses! Tagawa is one of the largest annual bedding plant suppliers in North America, providing vegetative liners, plugs, and prefinished programs to growers, garden centers, and retailers throughout North America. The HR Assistant position focuses on recruiting and hiring, which means some daily job tasks may include calling prospective applicants, answering questions about the job and organization, evaluating their qualifications against a job description, scheduling interviews, and coordinating start dates and orientations with candidates, supervisors, and HR team members. As an HR Assistant, you will work to support the HR department by processing new hire employee paperwork, sorting electronic files, completing new hire orientations, creating new hire physical and digital personnel files, and of course, introducing new employees to our company! This is a Seasonal position that lasts approximately 6 months during our peak hiring and onboarding season.
Requirements
- Must be at least 21 years of age and eligible to work in the United States
- Required 1-3 minimum combined experience with any of the following areas: Staffing/Recruiting/Sourcing; Interviewing/Scheduling; Customer Service/Telemarketing; Human Resources; Training/Education; Data Entry/Compliance
- Must be able to communicate in both oral and written correspondence in English and effectively present information in both spoken and written forms using situation-based language in both one-on-one and group settings
- Must have the ability to have discretion and maintain appropriate confidentiality
- Must be able to interpret instructions, data, diagrams, manuals, and statistics and apply information
- Must have intermediate computer skills with proficiencies in Microsoft Office (including Outlook, Word, and Excel)
- Must type speed <50 wpm
- All employees must follow the safety guidelines and procedures set by Tagawa Greenhouse Enterprises
Nice To Haves
- Conversational fluency in Spanish
- Experience in customer service, telemarketing, helpline/technical support, or office administration
- Prior experience in Human Resources, Recruitment, I-9/E-Verify, Staffing, Training, Data-Entry/HRIS, or other applicable experience
- Ability to create visual charts or visual communication
- Experience with HRIS systems, ATS, Power BI, or medical/worker compensation systems
Responsibilities
- Candidate Screening
- Track and enter information about new applicants in our Applicant Tracking System (Paylocity Recruiting)
- Maintain digital logs and manual records of all applicants, including those that do not start with the company
- Complete phone interview / initial phone screens for potential candidates
- Coordinate phone screens, interviews, orientation, and trainings with new hires and supervisors based on the position
- Schedule orientation and first day of work for candidates offered positions with the company
- Coordinate orientation schedules with candidates, supervisors/managers, and HR Payroll & Onboarding staff
- Complete New Hire and Safety Trainings with staff
- Assist newly hired staff with completing necessary onboarding paperwork
- Create and organize new hire onboarding paperwork into both physical and digital personnel files
- Assist HR Manager & Compliance Specialist with data entry and new hire file compliance
- Help with other responsibilities within the Human Resources Team as assigned by the HR Manager / Director
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
