Summer Student Position - Office Assistant Human Resources

Ranch Ehrlo Society•Regina, SK

6d•Onsite

About The Position

This position is offered through the support of the Government of Canada-Canada Summer Jobs Program. All applicants must meet the minimum requirements of that program. The Office Assistant – Summer/Co-op Student provides support to the Human Resources Department by performing administrative duties and manages the personnel filing system including; filing, tracking files, and archiving. This role contributes to the effective delivery of human resource services. This position offers a great opportunity to develop administrative skills in a collaborative, professional environment.

Requirements

Must be between 16 and 30 years of age (inclusive) at the start of employment.
Was registered as a full-time student during the preceding academic year.
Intends to return to school on a full-time basis during the next academic year.
Is a student in post-secondary, vocational, or technical program.
Is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.
Is legally entitled to work according to the relevant provincial / territorial legislation and regulations.
Certificate or diploma in human resources, business administration, office administration or a related field of study.
Minimum one (1) year of experience working in an office environment.
Experience working on computers with software packages including; Excel, Word, and Outlook.
Experience working with various databases.
Ability to complete tasks independently and in a team environment.
Strong interpersonal skills with the ability to form professional working alliances.
Strong written and oral communication skills.
Ability to adapt to new situations.
Effective time management and organizational skills with the ability to prioritize.
High attention to detail.
Strong problem solving and decision-making skills.
Emotionally intelligent, self-aware, and open to continuous learning.
Proficient in computer systems and office software.

Responsibilities

Manage external and internal service queries.
Process incoming and outgoing mail.
Assist the Human Resources Generalist in the recruitment and onboarding processes.
Assist the Human Resources Generalist in data analysis and reporting.
Enter and update employee information in HRIS and other applicable database.
Manage personnel filing system including filing, tracking files and archiving.
Perform other related duties as assigned.
Model agency values and ensure policy compliance.
Ensure policies, procedures and agency standards are met.
Seek to improve processes and enhance services and efficiencies within the department and across the agency.
Participate in the implementation of HR initiatives and ensure assigned projects are delivered within proposed timeframes and budgets.
Maintain, promote, and reinforce safe work habits, practices, and procedures.
Adhere to written or verbal agency and government regulations, policies, practices, and instructions.