Office Assistant III - Lehua Elementary

Hawaii State Department of Education•Pearl City, HI

16h

About The Position

The Office Assistant III performs a variety of clerical and administrative tasks, including preparing and processing documents, maintaining records and files, providing information to the public, and coordinating routine office needs. The position also provides training and guidance to clerical subordinates and assigns, reviews, and evaluates work comparable to that of an Office Assistant II. The advertised salary is $3,266.00 per month, based on full-time employment, and includes shortage and school year differentials if applicable.

Requirements

The stated experience requirement is a total of 1½ years: ½ year of basic experience and 1 year of clerical experience, with supervisory aptitude required for positions with supervisory responsibility.
Basic experience must demonstrate knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
Clerical experience must involve a variety of clerical tasks and demonstrate knowledge of office practices and procedures, the ability to carry out clerical work systems, and the ability to operate office equipment and technologies.
For positions with supervisory responsibility, demonstrate supervisory aptitude or potential through relevant assignments, leadership, supervisory training applied in work, and/or favorable supervisory appraisals.
Some positions require keyboarding proficiency and/or the ability to use computers and word processing or other software. Positions requiring typing skill typically require 40 net words per minute.
Experience must be of sufficient scope and responsibility to demonstrate the ability to perform the position’s duties; possession of the required number of years alone is not proof of qualification.
Applicants must meet position requirements by the application date unless otherwise specified. Required education and experience may not be gained concurrently unless specifically indicated.
Experience is calculated on a 40-hour workweek basis; part-time experience is prorated, and hours worked over 40 per week are not credited.
Temporary assignment experience claimed toward minimum qualifications must be verified with an accepted supporting document.
Relevant supporting documents must be attached to the application.

Responsibilities

Create, edit, print, store, retrieve, and delete documents using a computer and word processing or other software, from rough or corrected copy when format and arrangement are not clearly indicated.
Prepare, review, and process forms, records, reports, applications, and other documents for accuracy, completeness, and compliance with established requirements.
Check records and forms for completeness and accuracy, evaluate their contents against established requirements, and process documents in accordance with policies and procedures.
Search paper and electronic files and records, extract, compile, and summarize information, and prepare periodic and special reports.
Compose routine correspondence and acknowledgement letters.
Set up and maintain paper and electronic files and revise filing systems as necessary.
Provide general information and resolve complaints in person or over the telephone, explaining rules, regulations, policies, and procedures and the organization’s purpose and functions.
Determine the need for and/or place routine orders for supplies, materials, or other items.
Make arrangements for travel, equipment maintenance, telephone service, and similar matters.
Provide training and guidance to clerical subordinates, and assign, review, and evaluate their work.