Office Assistant III (Recording) - Auditor's Office

Skagit County•Mount Vernon, WA

2d•Onsite

About The Position

The Office Assistant III (Recording) works in the Auditor's Office processing and recording documents related to real estate transactions. The role enters recorded documents into computer systems, assists with searches of records, provides copies of requested documents, and collects applicable fees. It also processes marriage license applications and provides notary public services when needed. The starting salary is $25.49–$27.30 per hour (steps 1 through 3), depending on qualifications. Progressive increases are based on years of service with Skagit County, up to eight total steps, with a top step of $32.47 per hour. The position is Range 10 of the Teamsters (Courts/Parks) salary schedule. There are no supervisory responsibilities. The job is performed in an office setting and may involve extended periods of sitting and standing.

Requirements

High school diploma or equivalent.
One year of related experience.
Knowledge of computer software, general office procedures, and basic accounting procedures and concepts.
Ability to communicate effectively with co-workers and members of the public.
Ability to understand and follow written and verbal instructions.
Ability to use a 10-key adding machine and computer keyboard.
Ability to use general office machines, including a copy machine, microfilm reader, and fax machine.
Type 65 words per minute with reasonable accuracy.
Notary Public license and bond.
Ability to sit and stand for long periods throughout the day; occasional lifting of up to 40 pounds.

Nice To Haves

Bilingual Spanish ability.

Responsibilities

Receive and process documents using the automated recording program, entering applicable information for indexing recorded documents.
Collect appropriate fees for services.
Process incoming mail, copy and record checks in the receipt log, and post outgoing mail.
Assist the public with research and records retrieval.
Make certified or non-certified copies of requested documents.
Balance daily fees collected and reconcile cash and checks with receipts.
Prepare daily deposits to the Treasurer when necessary.
Complete document indexing in the recording software application and audit data for errors.
Provide public notary services as requested.
Process marriage license applications.
Perform related duties as assigned.