Office Assistant III

MSU Careers Details • East Lansing, MI

6d

About The Position

The National Center for Pavement Preservation (NCPP) in Michigan State University’s College of Engineering is seeking a highly organized, service-oriented Office Assistant III to support the Center’s programs and operations. NCPP works with transportation agencies, industry partners, and practitioners nationwide to advance pavement and bridge preservation, equipment management, workforce development, training, and the stewardship of transportation infrastructure.

The Office Assistant III manages registration activities for national training programs, conferences, and other events; processes travel approvals and reimbursements for more than 400 trips annually; supports financial transactions and reconciliation; and provides general administrative and logistical support. The position works with NCPP staff, program participants, vendors, and university partners to provide responsive, accurate support while handling a high volume of transactions and competing priorities. Strong organization and communication, attention to detail, sound judgment, and commitment to customer service are important.

This is a one-year, end-dated position that may be renewed annually based on satisfactory performance, continued funding, and mutual agreement. The position is funded until 01/01/2028, with a possible extension contingent on funding renewal. The role is remote-friendly; some or all duties may be performed remotely as mutually agreed upon.

Requirements

• Knowledge normally acquired through a high school education, or an equivalent combination of education and experience.
• Three to five years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, and/or desktop publishing software; presentation and webpage software; typing and filing; and maintaining accounting ledgers.
• May require knowledge of technical or medical terminology and/or technical knowledge or training related to the field of employment.

Responsibilities

• Manage registration activities for national training programs, conferences, and other events.
• Process travel approvals and reimbursements for more than 400 trips annually.
• Support financial transactions and reconciliation.
• Provide general administrative and logistical support to the Center.
• Provide responsive and accurate administrative support to NCPP staff, program participants, vendors, and university partners while managing a high volume of transactions and competing priorities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED