L&I Office Assistant 3

State of Washington•Thurston County – Tumwater, WA

15h•Onsite

About The Position

The Department of Labor & Industries (L&I) is a diverse state agency dedicated to the safety, health, and security of Washington's workers. We help employers meet safety and health standards and inspect workplaces when alerted to hazards. As administrators of the state's workers' compensation system, we are similar to a large insurance company providing medical and limited wage-replacement coverage to workers who suffer job-related injuries and illness. Our rules and enforcement programs also help ensure workers are paid what they are owed, that children's and teens' work hours are limited, and that consumers are protected from unsound business practices. Insurance Services is the largest division within the agency and administers one of the premier workers’ compensation organizations in the nation serving over 3.8 million employees working for 260,000 employers. L&I’s Support Services Program houses seven production units serving several programs throughout the agency. Our production units are responsible for processing a wide variety of information quickly and efficiently. The information processed by these teams is utilized by other agency employees for their work which directly supports our agency mission “To Keep Washington Safe and Working.” This announcement represents multiple opportunities. Work schedules will very between the hours of 6 a.m. – 5:00 p.m., Monday through Friday, and will be assigned. These positions require the selected individuals to work in-office, full-time, during the training period. The training period will be a minimum of 6 months and can go beyond a year depending on the individual’s needs. Once training has been completed and adequate production performance has been met, if business need permits, this position may be considered for hybrid work. Application review begins immediately. It is to your advantage to apply today!

Requirements

Individuals with a High School Diploma or equivalent.
Ability to type 40 WPM at 98% accuracy
Two years of computer skills/experience, clerical experience, or equivalent education.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.

Nice To Haves

Ability to always maintain the highest levels of confidentiality.
Adaptability/Flexibility: Adapts easily to changing business needs, conditions, and work responsibilities. Adapts approach, goals and methods to achieve successful solutions and results in dynamic situations.
Customer service; understanding internal and external customer needs and providing the highest level of service with the resources available.
Experience using personal computers and MS Office Suite (i.e. MS Word, Excel and other programs to produce timely and accurate work products that fully satisfy the demands of the assignment).
Skilled in accurate use of 10-keypad.
Time management: Setting and adhering to priorities; meeting productivity standards, deadlines and work schedules; pursuing efficiency and economy in the use of resources; being responsive and timely to emails, phone messages and mail; efficient, effective use of work time, equipment and resources.

Responsibilities

Preform rapid data entry; process work injury and accident reports.
Decipher handwriting and transcribe information submitted by injured workers and medical providers.
Conduct research to establish/verify employer/employee relationship.
Pre-scanning; preparing documents for scanning.
Scanning; inputting information into a computer program and operating a high-speed document scanner.
Indexing; use a variety of rules, procedures and research tools to enter appropriate information into a computer.
Create new master data files when workers file initial claim.
Update master data files for all existing workers.
Utilize provided tools and resources to search and locate requested claim files.
Respond respectfully and professionally to emails and phone calls from internal and external customers, if applicable.
Depending on the business needs, daily tasks may vary to meet customer/business expectations.