Office Assistant 3 - Monroe

State of Washington • Snohomish County – Monroe, WA

12h • Onsite

About The Position

The Community Corrections Division is seeking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Monroe Field Office. This position performs file management and routine, advanced clerical support tasks for the Administrative Assistant 4 (AA4), Community Corrections Supervisor (CCS), and the Community Corrections Officers (CCOs). The position works Monday-Friday, 8:00 am to 5:00 pm. The agency is looking for teammates who share its vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and agency.

Requirements

• High school diploma or GED equivalent.
• Six months of clerical experience that includes basic knowledge of Microsoft Office programs including Word, Outlook, and Excel.
• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to navigate internal databases and a variety of computer platforms/applications.
• Ability to proofread written material and identify and correct errors, grammar, and punctuation.
• Ability to communicate effectively and clearly to staff, supervised individuals, stakeholders, and the public.

Nice To Haves

• Two years of clerical experience that includes basic knowledge of Microsoft Office programs including Word, Outlook, and Excel.

Responsibilities

• Provide general office/clerical support for the office.
• Assist staff with paperwork, reports, schedules, and other day-to-day clerical tasks.
• Greet and assist the public, visitors, and clients and refer to the appropriate staff.
• Manage a multi-line phone system.
• Maintain and manage electronic and physical files.
• Enter and retrieve data from various systems, such as the Offender Management Network Information (OMNI) system and OnBase.
• Prepare and send document search requests to various law enforcement agencies.
• Assist with scheduling.
• Independently compose, send, and respond to emails.
• Process incoming/outgoing mail.
• Other duties as assigned.

Benefits

• Free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties.
• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• One personal leave day per year (in accordance with the CBA)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred Compensation Program (DCP)
• Washington Public Employees’ Retirement System (PERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED