Office Assistant 2 (PCN 20-5731)
About The Position
The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 2 for the Palmer Correctional Center (PCC), located in Sutton, Alaska. Under the general supervision of Administrative Officer 2 and Administrative Assistant 2, this role reviews and processes staff payroll within Integrated Resource Information System (IRIS) on a biweekly basis. The position involves reviewing time sheets for accuracy, correcting errors, recording batch numbers, and calculating and inputting payroll hours according to bargaining union agreements. Additionally, the Office Assistant 2 advises employees and supervisors on payroll and leave issues, investigates pay problems and complaints, and resolves or forwards them for action as needed. The role also includes scheduling inmate travel upon release and coding invoices for processing.
Requirements
- High school diploma or the equivalent.
- One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
- Possess a regular driver's license and be 18 years of age or older (if required for the specific position).
- Ability to obtain a security clearance issued by the Department of Public Safety (DPS) if the position requires the use of the Alaska Public Safety Information Network (APSIN).
- Must be fingerprinted and pass a criminal history check.
Nice To Haves
- Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
- Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Skill in typing (may be a requirement for some positions).
Responsibilities
- Reviews and processes staff payroll within Integrated Resource Information System (IRIS) on a biweekly basis.
- Reviews time sheets for accuracy and corrects errors.
- Records batch numbers.
- Calculates and inputs payroll hours according to bargaining union agreements.
- Advises employees and supervisors on payroll and leave issues.
- Investigates pay problems and complaints and resolves or forwards for action as needed.
- Schedules inmate travel upon release.
- Codes invoices for processing.
Benefits
- Opportunity for continued learning and growth.
- Convenient parking with winter plug-ins.
- Scenic drive to work.
- Avoiding the congested commute to Anchorage.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
