Office and Procurement Operations Manager

Inmar Intelligence•Cincinnati, OH

4d•$74,986 - $124,976•Onsite

About The Position

The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, organization, and a well-functioning workplace. This role focuses on facilities coordination, vendor management, and operational support, while also serving as a key resource for basic technical troubleshooting and office systems support. Additionally, this person will have a dotted line to the procurement department and will be responsible for accomplishing certain back-office purchasing tasks such as vendor validation, W9 compliance and input and reconciliation work, among other items. This position requires strong organizational skills, technical aptitude, and the ability to independently manage multiple priorities. The role is full-time, working 40 hours per week, with the expectation to be on site and in the office Monday through Friday (5 days per week). A solid candidate will have additional experience in the purchasing and procurement world as a buyer or analyst or direct purchasing experience in a prior role with a demonstrated understanding of the purchasing process.

Requirements

Associate’s degree required; Bachelor’s degree preferred
3–5 years of experience in office management or related roles
Strong organizational and time management skills
Experience working within a procurement organization or adjacent to a procurement organization in a prior role.
Proficiency working within a major ERP solution (Oracle, Coupa, etc.)
Ability to work independently and manage multiple priorities
Demonstrated technical aptitude with the ability to troubleshoot common office technology issues
Proficiency in Google Suite and standard workplace tools
Strong attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong interpersonal and customer service skills
Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Oversee daily office operations to ensure efficiency, organization, and alignment with company policies
Serve as the primary point of contact for office-related needs and inquiries
Maintain office systems, processes, and procedures to support smooth operations
Coordinate with property management for facility maintenance and repairs
Manage office access, security coordination, and visitor logistics as needed
Maintain inventory of office supplies, kitchen items, and essential materials
Coordinate with vendors for services such as office supplies, equipment, and maintenance
Process office-related invoices and track expenses as needed
Engage with procurement leadership to handle task-based procurement level work such as purchase order generation and general reconciliation work.
Provide basic troubleshooting for office technology, including printers, conference room equipment, and general IT-related issues
Partner with IT support teams to resolve escalated technical problems
Assist with setup and maintenance of office equipment, workstations, and meeting spaces
Support employees with common technical issues to minimize workflow disruptions
Work inside of Inmar’s ERP system to process purchase orders and provide guidance to end-users on proper purchasing process and behavior.
Ensure the office environment is clean, safe, and fully functional
Monitor and report facility-related issues, coordinating timely resolution
Maintain schedules or logs for office usage, visitors, or shared spaces as needed
Perform other duties as assigned
Comply with all company policies and standards