About The Position
A multinational defence organisation in Bydgoszcz is seeking an experienced administrator to manage the team's knowledge base, training records, and day-to-day office processes. The role supports information storage and classification, team learning coordination, meeting preparation, staff and equipment arrivals and departures, routine reporting, and the maintenance of office policies and procedures. The coordinator also guides colleagues on office software, tools, and administrative procedures and works across departments.
Requirements
- Vocational training with at least one year of related experience, or secondary education with three years of related experience.
- Solid office experience with office management systems and procedures.
- Three or more years of strong Microsoft Office skills, including Word, Excel, PowerPoint, and databases.
- SharePoint design or administration training.
- Excellent written and spoken English.
- A flexible, problem-solving attitude.
- Good time management and the ability to juggle several tasks at once.
Responsibilities
- Look after a knowledge management database and help shape how information is stored and classified.
- Coordinate learning for the team, including booking courses, organising sessions, and keeping training and certificate records current.
- Ensure the team and its manager have the information they need and help plan meetings.
- Guide colleagues on office software, tools, and administrative procedures.
- Handle arrivals and departures of staff and equipment, staff requests, and routine reports.
- Keep office policies and procedures up to date and work across departments.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
