Office and Customer Coordinator

Johnson Brothers • St. Paul, MN

10d

About The Position

Prestige Beverage Group is seeking an energetic and organized Office and Customer Coordinator to support its growing team with administrative, customer service, and office management responsibilities in a fast-paced environment. The role serves as the main point of contact for office management tasks and assists the executive team with travel, calendars, meetings, and meals. It also handles mail, sample requests, Point-of-Sale requests, package tracking, and sample room inventory and ordering.

The coordinator supports large in-house meetings and works with the Prestige Social Committee to organize office happy hours, team parties, volunteer days, and other activities. The role also communicates with corporate maintenance, cleaning, and security departments regarding office needs and issues. The position is regular, full-time employment.

Requirements

• At least 3 years of experience as an assistant, office manager, or in a relevant role.
• At least 2 years of experience in customer service or equivalent work experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multitask, prioritize multiple tasks, and adjust to changes in workload.
• Strong work ethic and team-player mentality.
• Flexibility to work with changing schedules and workload.
• High school diploma.

Nice To Haves

• Bachelor's degree in Communication, Marketing, or a related field preferred.
• Experience with Microsoft Suite and D365 desired.

Responsibilities

• Serve as the main point of contact for office management tasks.
• Assist the executive team regularly with travel, calendars, meetings, and meals.
• Receive and handle inbound and outbound mail and sample requests.
• Track packages and resolve issues with FedEx, UPS, and other carriers.
• Receive and handle Point-of-Sale requests.
• Manage the Prestige Beverage Group sample room inventory and ordering process.
• Support and organize large in-house meetings, including scheduling and meal orders and delivery.
• Work with the Prestige Social Committee to organize office happy hours, team parties, and team volunteer days.
• Communicate with corporate maintenance, cleaning, and security departments about office-related issues and needs.

Benefits

• Competitive benefits package for full-time employees.
• 401(k) plan.
• Medical, dental, vision, and life insurance.
• Generous paid time off package and paid holidays.
• Industry education classes.
• Office snack and beverage cart.
• Team happy hours.
• Monthly activities and festive holiday gatherings.
• Celebratory meals.
• Team charity contributions and participation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED