Office and Customer Coordinator

Johnson Brothers•Saint Paul, MN

About The Position

Prestige Beverage Group is seeking an energetic and organized Office and Customer Coordinator to support its growing team with administrative, customer service, and office management responsibilities in a fast-paced environment. The role serves as the main point of contact for office management and assists the executive team with travel, calendars, meetings, and meals. It also handles mail, sample requests, packages, and Point-of-Sale requests; manages sample-room inventory and ordering; supports large in-house meetings and employee activities; and coordinates with corporate maintenance, cleaning, and security departments on office needs. The posting describes a collaborative workplace and lists benefits for full-time employees, including a competitive benefits package, 401(k), medical, dental, vision, and life insurance, generous paid time off, paid holidays, industry education classes, office snacks and beverages, team events, celebratory meals, and team charity participation. Prestige Beverage Group is an equal opportunity employer and states that hiring and treatment are based on qualifications.

Requirements

A high school diploma.
Two or more years of experience in customer service or equivalent work experience.
Three or more years of experience as an assistant, office manager, or in a relevant role.
Excellent written and verbal communication skills.
Strong organizational skills and ability to prioritize and manage multiple tasks.
Ability to multitask and prioritize work in a fast-paced environment.
Flexibility to adjust the work schedule and respond to changes in workload.
Strong work ethic and team-player mentality.

Nice To Haves

Bachelor's degree in Communication, Marketing, or a related field preferred.
Experience with Microsoft Suite and D365 desired.

Responsibilities

Serve as the main point of contact for office management tasks.
Assist the executive team with travel, calendars, meetings, and meals.
Receive and handle inbound and outbound mail and sample requests.
Track packages and resolve issues with FedEx, UPS, and other carriers.
Receive and handle Point-of-Sale requests.
Manage the Prestige sample-room inventory and ordering process.
Schedule and organize large in-house meetings, including meal ordering and delivery.
Work with the Prestige Social Committee to coordinate office happy hours, team parties, and team volunteer days.
Communicate with corporate maintenance, cleaning, and security departments about office-related issues and needs.