Office Administrator

Snider Fleet Solutions•Fort Lauderdale, FL

18d

About The Position

Snider Fleet Solutions is seeking an Office Administrator to serve as the first point of contact for internal and external inquiries and manage day-to-day administration and oversight of its corporate headquarters. The position supports visitors, callers, office operations, facilities coordination, employee activities, and the management team. It also handles billing-related work and other administrative duties as needed.

Requirements

Associate’s degree and/or equivalent work experience.
At least 2 years of experience within the industry or a closely aligned industry.
Experience with billing software and/or ability to learn new software quickly.
Valid Class C Driver's License or state equivalent and insurability to drive under company standards.
Ability to pass a background check and drug screen.
Knowledge of Microsoft Office and office management tools and applications, including Outlook, Word, and Excel.
Understanding of invoicing and billing procedures.
Ability to use necessary office equipment, including scanners, facsimile machines, calculators, and copiers.
Excellent verbal and written communication skills, including in-person and telephone communication.
Strong people skills and ability to connect with others.
Leadership, time-management, organizational, and attention-to-detail skills.
Professional demeanor and superior customer-service skills.
Sensitivity to confidential matters and exceptional trustworthiness.
Reliability, dependability, and self-initiative.
Ability to work effectively both independently with minimal supervision and as a team member.
Strong problem-solving skills and good common sense.
Ability to multitask and work effectively under pressure and time constraints.

Responsibilities

Welcome scheduled visitors, clients, and employees.
Answer incoming calls that are not handled through the call directory, route them to the appropriate individuals or departments, and provide basic information or assistance.
Respond to inquiries from visitors and callers, provide organizational and service information, or direct them to appropriate resources.
Keep reception, kitchen, and conference areas clean, organized, and presentable.
Sort and distribute incoming mail, packages, and deliveries; coordinate supply ordering for mail and delivery accounts.
Schedule executive appointments and meetings, assist with conference-room scheduling and meeting preparation, and organize hospitality.
Maintain security protocols, ensure authorized access to the premises, and safeguard sensitive information.
Manage scopes of work and billing for contract labor, cleaning crews, and facility improvement projects.
Serve as liaison to the Facilities Manager and some service providers; assist with arranging repairs and maintenance.
Order general office supplies and coordinate with office teams to support maintenance of standard office equipment.
Coordinate company volunteer activities and employee events while ensuring efficiency and compliance with company policy.
Provide executive support as needed, including managing agendas, travel plans, and appointments for the management team.
Handle administrative and clerical duties to support the smooth functioning of the office.
Submit reports and prepare proposals and presentations as needed to support Executive Leadership.
Perform miscellaneous errands and support special projects and teams as needed.