Office Administrator

Atlantic Bottling Company • Des Moines, IA

18d • Onsite

About The Position

The Office Administrator supports branch operations through administrative assistance, reception, route settlement, inventory control, and auditing. The role serves as the primary back-up to the Office Manager/Supervisor and helps ensure the branch runs smoothly. The position works in both an office and warehouse environment, including areas around delivery vehicles, and may require occasional minimal travel to multiple locations. Work hours are Monday through Friday, 9 a.m. to 6 p.m., subject to change; occasional weekend or off-shift work may be needed. The position is in a drug-free workplace, with pre-employment/post-offer and random drug testing.

Requirements

• High school diploma or GED.
• 1–2 years of previous administrative or office support experience.
• Excellent customer-service communication skills for interacting with internal and external customers.
• Maintain a professional demeanor and appearance that upholds Atlantic Bottling’s brand image.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Positive, take-charge personality with excellent time management, organizational, and communication skills.
• Ability to maintain professional decorum and a high level of confidentiality.
• Strong team player able to work effectively in a fast-paced, team-oriented environment.
• Flexibility and ability to adapt to varying situations.
• Ability to lift and/or move items up to 65 pounds.
• Ability to perform required movements and tasks including standing, walking, twisting, grasping, reaching, pushing, pulling, bending, kneeling, sitting, stooping, crouching, crawling, climbing stairs, and handling files and filing cabinets.
• Vision abilities including close, distance, color, peripheral vision, depth perception, and ability to adjust focus.

Responsibilities

• Follow route settlement standard operating procedures, including cashiering and reconciliation tasks.
• Troubleshoot handheld settlement reconciliation issues.
• Support inventory processes through cycle counts, inventory reconciliation, check-in/out audits, and route settlement.
• Provide administrative and office support for the facility’s day-to-day operations.
• Route incoming phone calls and greet visitors.
• Assist the branch sales team with order transactions, daily logs, and unscheduled customer orders, including order entry and invoicing.
• Assist with internal office-space needs, including door keys, moves, and supply orders.
• Manage electronic and hard-copy document retention and destruction.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED