Office Administrator

Michels Corporation•Madison, WI

10d

About The Position

The Office Administrator supports a variety of divisions across the Michels Family of Companies and manages office buildings. The role develops resources to create timely and efficient workflows and requires professionalism, excellent customer service, and the ability to embody the corporate culture in all interactions. The position provides administrative support for office operations and procedures, manages records and office services, assists with office planning and budgeting, and prepares accurate and timely paperwork and management reports. It also involves responding to telephone and visitor inquiries and coordinating with outside vendors.

Requirements

High school diploma or GED, plus at least 3 years of related administrative experience, or an equivalent combination.
Proficiency in Microsoft Office Suite.
Valid driver license for the type or types of vehicles that may be driven, and an acceptable driving record as determined by the Michels Review Team.

Nice To Haves

Associate’s degree.
Customer service experience, face to face and/or through telecommunications.
Accurate, clear, and concise oral and written communication skills.

Responsibilities

Provide administrative support for office operations and procedures, including information management, security cards, filing systems, supply requisitions, and other clerical services.
Establish procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
Answer telephones, greet visitors, and direct them as appropriate.
Organize and sort incoming and outgoing mail.
Plan office layout and develop the office budget and cost-reduction programs.
Ensure paperwork is complete, accurate, and submitted on time for approval.
Prepare reports to guide management.
Manage outside vendors and ensure cleaning, extermination, and other services are provided.
Perform other duties as assigned.