Office Administrator

ZAP Engineering•, TX

27d•$26 - $36•Onsite

About The Position

ZAP Construction is seeking an Office Administrator for their Odessa, Texas field office. This role is the first point of contact for the company, responsible for managing the front office, handling administrative tasks, and supporting new-hire onboarding, procurement, and fleet management. The ideal candidate will be organized, detail-oriented, and possess strong customer service skills, with the ability to manage multiple tasks in a fast-paced environment. This position offers the opportunity to be a key player in the daily operations of a growing construction firm.

Requirements

High school diploma or GED required.
3+ years of experience in an office, reception, or administrative role.
Strong customer service and phone skills and a professional front-desk presence.
Demonstrated accuracy and attention to detail with data entry.
Competent in the Microsoft Office suite — Excel, Word, and Outlook — as well as other software required to execute daily tasks.
Ability to handle confidential personnel and pay information with discretion.
Excellent written and verbal communication skills.
Ability to self-direct and take responsibility for your own tasks, deadlines, and follow-up.
Valid driver’s license and the ability to maintain a good driving record.

Nice To Haves

Bilingual in English and Spanish (strongly preferred).
Experience in a construction, oil & gas, or industrial field office.
Experience with new-hire onboarding paperwork (I-9, W-4) and drug screen coordination.
Experience entering or checking time for payroll, including job and cost codes.
Experience with 4castplus or a similar timekeeping / ERP system.
Accounts payable or vendor invoice processing experience.
Experience supporting purchasing, material receiving, or fleet administration.
Familiarity with safety orientation and training programs such as SafeLand or OSHA 10.

Responsibilities

Serve as the primary receptionist, answering phones, greeting visitors, and managing mail and deliveries.
Oversee the day-to-day operations of the office and yard, including paying bills, ordering supplies, and coordinating cleaning services.
Manage maintenance and repairs for the office and yard facilities.
Prepare and process new-hire onboarding paperwork, schedule drug screens, and coordinate safety orientation and training.
Track orientation, training, and certification records.
Assist the procurement specialist with material purchasing and receiving.
Support fleet management by tracking vehicle information and scheduling maintenance.
Accurately enter and verify crew time for payroll processing.
Perform general data entry and maintain tracking spreadsheets.
Maintain confidentiality of personnel and pay information.
Communicate with crews, applicants, and vendors in English and Spanish as needed.