Office Administrator

Goldbelt, Inc.•District of Columbia, DC

25d

About The Position

Goldbelt C6, LLC is seeking an Office Administrator to provide contract support to the Ambassador at Large for International Religious Freedom (AAL) for the Bureau for Democracy, Human Rights, and Labor (DRL/IRF). The AAL is an Assistant Secretary-equivalent principal, the principal advisor to the President of the United States and Secretary of State on religious freedom, and the United States’ chief diplomat on worldwide religious freedom issues. The Office Administrator supports the AAL and other front office officials as needed through calendar and travel coordination, correspondence and task management, administrative services, and preparation for meetings and engagements, including handling materials up to the Top Secret level.

Requirements

High school diploma or GED and related experience.
Ability to obtain and maintain a Top Secret security clearance.
Excellent written and verbal communication skills.
Basic understanding of at least one of these fields: international relations, political science, history, public administration, economics, or linguistics/languages.

Nice To Haves

College degree preferred.
Currently holds a Top Secret security clearance.
Prior experience working with the U.S. Department of State is highly desired.

Responsibilities

Coordinate the AAL’s activities, including tasking and paper flow, travel preparation, and preparation for meetings, public speaking, and media engagements.
Exercise independent judgment and provide technical assistance in executing duties; recommend ways to improve efficiency, productivity, and mission support.
Support domestic and international travel engagements that further IRF policy objectives.
Interact with senior Department officials, officials of other U.S. government agencies, foreign governments and embassies, and NGOs.
Maintain the AAL’s calendar; schedule internal and external meetings; and track speaking engagements and travel.
Perform word-processing and other general office support functions.
Serve as the AAL’s initial point of contact for correspondence, email, and telephone calls; monitor incoming and outgoing correspondence and requests for action and determine appropriate action, consulting as necessary.
Coordinate taskings and paper flow, forward assignments to office leadership and appropriate staff, and route sensitive or special-interest material to the AAL or Office Director when appropriate.
Proofread and edit completed work, confirm required clearances and coordination, and ensure assignments meet objectives; proofread and format papers submitted for the AAL’s review.
Meet with the AAL and office staff to plan the calendar, determine which events the AAL will attend, and avoid meeting conflicts; maintain accurate calendar information and contact those seeking the AAL’s participation.
Provide administrative support to DRL/IRF Front Office officials as needed.
Ensure TATEL time and attendance records are accurate for the AAL and direct reports.
Coordinate the AAL’s travel as Travel Arranger, including preparing authorizations, arranging travel through E2Solutions, obtaining visas, making reservations, coordinating voucher closeout with the EX Travel Team, and uploading receipts; accompany IRF staff as necessary.
Assist with the AAL’s performance management process and yearly staff evaluations, including data entry in ePerformance.
Manage procurement of office supplies for the AAL through the Arriba System.
Provide courteous and responsive service to visitors and callers by telephone, correspondence, email, and in person; buzz visitors into the suite and escort visitors for the AAL within the building.
Run errands related to State Department business as necessary.
Photocopy, scan, and fax documents.
Maintain the AAL’s business contact lists and contact database, including scanning business cards.
Track travel and office expenses as needed.
Perform other duties as assigned within the scope of the position.