Office Administrator

Pye-Barker Fire & Safety • Fargo, ND

11d

About The Position

The Office Administrator performs clerical, recordkeeping, customer service, and administrative tasks to support the smooth operation of an assigned location, department, or unit. The role supports budgetary matters, tracks department funds and purchasing, compiles reports, and monitors assigned projects or program components. It also supports customer relations, contract creation, and branch fire alarm invoicing.

The position requires courteous communication, proofreading, proficiency with Microsoft Office Suite or similar software, and familiarity with office equipment and clerical systems. The Office Administrator must be able to work independently, solve problems, and organize and prioritize work. The role involves prolonged periods sitting at a desk and working on a computer.

Requirements

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Proficiency in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greet and direct clients and visitors.
• Answer phone calls and emails in a timely manner.
• Manage the company telecommunications network and communicate with the answering service.
• Make appointments and referrals.
• Manage data in spreadsheets and reports.
• Create and maintain office-related records and reports.
• Perform data entry and filing for accounts payable, purchase orders, and equipment inventory.
• Maintain the integrity and confidentiality of employee or departmental files.
• Receive, record, and distribute packages and mail.
• Manage key vendor accounts and supply inventory, and submit invoices for payment.
• Compile budget data and maintain financial records as requested.
• Copy, collate, and prepare reports for mailings, meetings, and other correspondence.
• Assist with projects and event support.
• Assist other departments as needed.
• Assist with customer relations.
• Assist with contract creation.
• Manage all branch fire alarm invoicing.
• Adhere to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Perform other duties assigned by management.

Benefits

• Excellent pay
• Medical, dental, and vision coverage
• Company-paid life insurance
• Company-paid short-term disability
• 401(k) with employer match
• Paid vacation and company holidays
• Training and career development
• Company vehicle, if applicable to the job
• Immediate qualification for the ALL In Ownership Plan for eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed