Office Administrator

Atlantic Coca-Cola Bottling Company • Des Moines, IA

18d • Onsite

About The Position

The Office Administrator supports the branch’s success by providing administrative and reception services, handling route settlement, and assisting with inventory control and audits. The position is the primary backup to the Office Manager/Supervisor and helps ensure branch operations run smoothly. The work includes office and facility support, sales-team assistance, and management of electronic and hard-copy records. Duties and activities may change as needed, and the role requires flexibility in a dynamic, team-based environment. The company maintains a drug-free workplace and subjects employees to pre-employment/post-offer and random drug testing.

This is largely a sedentary role, but it also involves working in a warehouse and around delivery vehicles. The employee may need to lift or move items weighing up to 65 pounds; moving equipment and tools are provided to reduce strain and injury. The position is performed in a warehouse environment with temperatures that are unregulated and depend on outdoor conditions. Occasional minimal travel to multiple company locations may be needed. Scheduled hours are Monday through Friday, 9 a.m. to 6 p.m., subject to change; occasional weekend or off-shift work may be required.

Requirements

• High school diploma or GED.
• 1–2 years of previous administrative or office-support experience.
• Excellent customer-service communication skills for interacting with internal and external customers.
• Maintain a professional demeanor and appearance that uphold Atlantic Bottling’s brand image.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
• Positive, take-charge personality; excellent time-management, organizational, and communication skills.
• Ability to maintain professional decorum and a high level of confidentiality.
• Strong team-player skills and ability to work effectively in a fast-paced, team-oriented environment.
• Flexibility and ability to adapt to varying situations.
• Ability to talk and hear regularly.
• Ability to lift and/or move items up to 65 pounds, with moving equipment and tools provided to reduce strain and injury.
• Ability to perform standing, walking, twisting, grasping, reaching, pushing, pulling, bending, kneeling, sitting, stooping, crouching, crawling, and climbing.
• Vision abilities including close, distance, color, and peripheral vision, depth perception, and ability to adjust focus.
• Ability to lift files, open filing cabinets, and bend as needed; ability to climb stairs.
• Availability for occasional weekend or off-shift work and occasional minimal travel to multiple locations.

Responsibilities

• Follow route settlement standard operating procedures, including cashiering and reconciliation tasks.
• Troubleshoot handheld settlement reconciliation issues.
• Support inventory processes through cycle counts, inventory reconciliation, check-in/check-out audits, and route settlement.
• Provide administrative and office support for the facility’s day-to-day operations.
• Route incoming phone calls and greet visitors.
• Assist the branch sales team with order transactions, daily logs, and unscheduled customer orders (“hotshots”), including order entry and invoicing.
• Assist with internal office-space matters, such as door keys and moves, and order supplies.
• Manage document retention and destruction for electronic and hard-copy files.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED