Office Administrator

Halvik • McLean, IL

9d • Onsite

About The Position

The Office Administrator plays a critical operational role in establishing and maintaining the daily administrative functions of a new, secure facility. This position demands a high level of discretion, rigorous attention to detail, and proactive management to support initial office setup, physical security protocols, and seamless workplace operations.

Requirements

• Prior experience in office management, corporate administration, or facilities coordination-ideally within a secure or restricted-access environment.
• Demonstrated ability to handle sensitive information with discretion, maintaining strict confidentiality.
• Exceptional organizational skills with the capacity to manage intense initial setup phases and shifting priorities.
• Professional communication skills and a customer-service-oriented approach to internal and external stakeholders.
• Proficiency with standard administrative software and asset-tracking tools.

Responsibilities

• Manage the reception area for a secure environment, strictly enforcing visitor protocols, managing badge issuance, logging guests, and coordinating with management.
• Receive, screen, and log incoming mail, and packages.
• Facilitate HR logistics for new hires and departing staff, including issuing security credentials, preparing workstations, tracking asset inventory, and coordinating access clearances.
• Coordinate general office maintenance, partner with building management for vendor access, and oversee the upkeep of physical infrastructure while adhering to security policies.
• Maintain optimal stock levels of general office supplies, administrative materials, and staff breakroom provisions, ensuring inventory controls are strictly followed.
• Spearhead logistics, spatial organization, and operational workflow deployments required for the brand-new facility's launch and ongoing stabilization.
• Plan, coordinate, and execute internal events and recurring operational meetings, including Project Management Reviews (PMRs).
• As assigned by management.

Benefits

• Company-supported medical, dental, vision, life, STD, and LTD insurance
• 11 federal holidays and PTO
• Performance-based incentives
• 401(k) with company matching
• Flexible Spending Accounts for commuter, medical, and dependent care expenses
• Tuition Assistance
• Charitable Contribution matching

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed