Office Administrator (Alliance Location)

Ohio Gratings, Inc.•Alliance, OH

10d

About The Position

The Office Administrator is responsible for efficiently managing the day-to-day administration operations of the office, with a focus on supply requisition and general administrative support for operations and logistics. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. As a faith-based organization rooted in biblical principles, the organization expects associates to learn, embrace, and actively model its core values through their actions, choices, and collaboration. The job description notes that its listed duties, responsibilities, physical demands, and work environment are representative and may change at any time, with or without notice.

Requirements

High school diploma or equivalent.
Proven experience in administrative roles, preferably in a similar capacity.
Proficiency in Microsoft Office (Word, Excel, Outlook, etc.) and other relevant software applications.
Strong organizational skills and attention to detail.
Excellent communication skills and interpersonal abilities.

Nice To Haves

Prior experience with purchasing, shipping, and administrative roles.
Familiarity with Epicor ERP systems.
Ability to prioritize tasks and manage time effectively in a dynamic environment.
Customer service experience and a positive attitude toward supporting internal and external stakeholders.

Responsibilities

Coordinate with purchasing and process procurement of office supplies, equipment, materials, and services in accordance with organizational needs and established procedures.
Maintain required shipping documentation, including Bills of Lading (BOLs), packing slips, and other shipment-related paperwork; ensure documents are accurate and properly retained in the ERP system.
Print Bills of Lading, destination tags, and other shipping documents after Logistics schedules shipments, and distribute paperwork to the Shipping Team.
Collect, organize, scan, and upload post-galvanizing paperwork into the ERP system.
Coordinate with carriers, Logistics, Shipping, and internal departments to support timely delivery and receipt of goods and ensure required documentation is available.
Provide general administrative support, including answering phones, managing correspondence, organizing office documents, and assisting other departments.
Maintain organized and accurate filing systems for supply requisitions, shipping documentation, post-galvanizing records, and other administrative documents in accordance with company policies and procedures.
Serve as a primary point of contact for internal and external stakeholders regarding administrative and documentation inquiries.
Communicate with team members, vendors, carriers, customers, and other stakeholders to support smooth daily operations.
Ensure shipping and administrative documentation is accurate, complete, and processed in a timely manner; identify and communicate missing or incorrect documentation to the appropriate department.
Perform other duties and responsibilities as assigned by management.