Office Administrator

ECS Ltd•Fort Worth, TX

6d•Onsite

About The Position

The Office Administrator oversees administrative functions, human resources, accounting, and operational support for a local office. The role supports compliance with corporate policies and processes payroll, accounts payable and receivable, benefits, and employee records. It also supports office facilities, equipment, computer network needs, reception, and administrative management.

Requirements

Two years of HR and payroll experience with an HR degree, or four years of HR and payroll experience without an HR degree.
High school diploma or GED.
A valid driver's license is required if driving for or on behalf of an ECS subsidiary.
Dependable, detail-oriented, and organized.
Ability to multitask and meet deadlines.
Proficiency with computers and Microsoft Office.
Team player with excellent oral and written communication skills.
Ability to collaborate effectively across departments.
Ability to work independently while aligning with corporate and subsidiary objectives.
Must be available during core working hours.
Must work onsite; this is not a remote position.

Nice To Haves

Bachelor's degree in a human resources-related field.

Responsibilities

Perform accounting, human resources, and other administrative duties with supervision.
Process payroll, accounts payable, accounts receivable, and invoicing.
Track and document petty cash and corporate credit card accounts, including writing checks, requesting replenishments, and reconciling bank and internal accounting balances.
Process new hires, job changes, pay rate changes, and terminations.
Complete human resource-related forms, such as employment verification paperwork.
Track immigration status and update I-9s as required.
Process benefits, including new enrollments, open enrollment, and updates.
Assist with warning reports and other HR issues as needed.
Process leaves of absence and short-term disability claims.
Maintain and update certificates of insurance.
Enter vendor invoices into the accounting system accurately and on time.
Reconcile vendor statements and resolve discrepancies.
Generate and send customer invoices in accordance with contract terms.
Monitor outstanding invoices and maintain accurate records.
Follow up on past-due accounts by phone and email.
Work with customers to resolve billing issues.
Maintain accurate records of collection efforts and provide aging receivables reports.
Oversee building and equipment maintenance.
Provide computer network support.
Support receptionists and the office’s administrative management.
Perform other duties as assigned.