Office Administrator

Dewberry•Richmond, VA

12d•Onsite

About The Position

Dewberry is seeking an Office Administrator to support its 100+ person, multidisciplinary office in Richmond, Virginia. This pivotal role helps ensure smooth, efficient office operations by anticipating needs, proactively solving problems, streamlining processes, and keeping projects and priorities on track. The successful candidate will build strong working relationships across the team, stay curious about the firm’s work, and thrive in a fast-paced environment. Dewberry is a professional services firm with more than 60 locations and 2,500 professionals nationwide. The position supports office operations and corporate meetings, provides administrative support to executives and technical staff, and helps maintain an organized and welcoming workplace. The projected salary range is $71,000–$92,000 annually for the Richmond, Virginia office; the range may vary based on skills, experience, location, and market conditions. Dewberry will not sponsor a new applicant for work authorization. The company is an Equal Opportunity Employer. Candidates receiving an employment offer will be required to undergo a background screening, which may include employment, education and credential verification, driving-record, criminal-background, and investigative consumer-report checks, conducted in accordance with applicable law.

Requirements

High school diploma required.
At least 10 years of experience in a professional environment.
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Access, and Adobe Acrobat or Bluebeam.
Ability to become proficient in company computer software programs and processes.
Strong interpersonal skills in customer relations and supporting others.
Excellent written and oral communication skills.
Excellent time-management and organizational skills.
Flexibility to help the team respond to client needs.
Proactive approach and ability to take initiative.
Ability to think ahead and successfully accomplish tasks in a fast-paced environment.
Positive attitude, strong work ethic, desire to learn and grow within the firm, and strong professionalism.

Nice To Haves

Bachelor’s degree or equivalent experience preferred.
Experience in the architecture, engineering, or construction (A/E/C) industry preferred.

Responsibilities

Welcome visitors and direct them appropriately.
Maintain a clean, organized, and welcoming office environment.
Support corporate meetings hosted in the Richmond office.
Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
Prepare and format technical reports, memos, and specifications.
Manage mail distribution, office supplies, and inventory.
Schedule meetings, arrange travel, and manage office logistics.
Coordinate catering orders and meal setups.
Oversee office equipment and vehicles, and liaise with vendors for maintenance and service.
Exercise discretion, initiative, and sound judgment in accordance with company policies.
Manage multiple administrative tasks efficiently, anticipate needs, and resolve issues proactively.
Perform other duties as assigned.