Office Administrator

Bot Auto•Houston, TX

17d•Onsite

About The Position

Bot Auto is an L4 autonomous trucking company headquartered in Houston that operates its own autonomous fleet for freight customers. The company is seeking a contract Office Administrator to serve as the first point of contact at its Houston office and keep day-to-day operations running smoothly in close collaboration with the People and BizSup teams. This on-site role is for an organized and reliable person who takes pride in maintaining a well-run workplace. The position is based in the Energy Corridor in Houston and is on-site Monday through Friday during regular business hours.

Requirements

At least 1 year of experience in front desk, reception, or office administration.
Comfort with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack.
Organized and detail-oriented, with reliable follow-through.
Clear, professional written and verbal communication.
Discretion with confidential company information.
Able to work on-site in Houston during regular business hours.

Nice To Haves

Experience supporting a startup or tech office.
Experience working with building management and vendors.
Experience booking business travel.
Comfort using AI tools to streamline workflows, automate routine tasks, and improve operational efficiency.

Responsibilities

Greet and check in visitors, candidates, and vendors; manage visitor sign-in and NDAs.
Receive and distribute mail and packages and arrange outbound shipping.
Keep the office stocked, tidy, and organized, including supplies, kitchen, snacks, and common areas.
Coordinate with building management and vendors for cleaning, maintenance, catering, and printing, and follow requests through to completion.
Manage conference rooms, access badges, and parking; work with IT on meeting room equipment and setup.
Prepare for new hires by arranging desks, badges, welcome kits, and first-day logistics.
Order team lunches and dinner and help run office events and onsite visits.
Book travel for employees and visitors.
Track office purchases and submit receipts.
Support ad hoc projects from the People and BizSup teams.