Office Administrator

SNUC•Round Rock, TX

13d

About The Position

The Office Administrator takes ownership of the workplace by anticipating needs, resolving issues, managing resources responsibly, and identifying opportunities for continuous improvement. The role is responsible for the day-to-day operations of SNUC Systems’ Round Rock office, ensuring an efficient, organized, professional, and welcoming environment. The Office Administrator serves as the primary point of contact for office-related matters and works independently to support employees, visitors, and leadership.

Requirements

At least three years of experience in office administration, office coordination, office management, or a similar role.
Ability to independently manage day-to-day office operations, anticipate needs, take initiative, and follow through with minimal supervision.
Strong organizational and time-management skills, including the ability to prioritize competing demands, manage multiple projects, and maintain attention to detail.
Resourcefulness, proactivity, a solutions-oriented approach, sound judgment, and ability to identify problems, make decisions, and implement solutions.
Excellent written and verbal communication skills and a professional, approachable, customer-service-oriented demeanor.
Strong interpersonal skills and ability to build effective working relationships with employees, leadership, vendors, and external business partners.
Experience coordinating vendors, managing office supplies and purchasing, organizing events, and supporting general office operations.
Proficiency in Google Workspace, including Gmail, Calendar, Docs, and Sheets.
Ability to handle confidential and sensitive information professionally and discreetly.
Adaptability and willingness to take on varied responsibilities in a fast-paced, evolving business environment.

Responsibilities

Manage the day-to-day operations of the Round Rock office and maintain an efficient, organized, professional, and welcoming workplace.
Anticipate workplace needs, identify and resolve issues, implement improvements, and serve as the primary point of contact for office-related matters.
Maintain the appearance, organization, and functionality of common areas, meeting rooms, kitchens, and shared spaces.
Manage office supplies, refreshments, equipment, and other workplace essentials, including inventory and cost-conscious purchasing.
Build and manage vendor, contractor, and service-provider relationships; coordinate maintenance, repairs, cleaning, and other facility needs.
Oversee office purchasing, vendor quotes, invoices, subscriptions, and expenses, seeking opportunities to manage costs and improve efficiency.
Coordinate office access, keys, and visitor procedures with appropriate internal teams.
Welcome employees, customers, candidates, vendors, and visitors in a professional manner.
Manage incoming and outgoing mail, packages, deliveries, and courier services.
Support employee onboarding by preparing workspaces, coordinating access, arranging supplies, and working with IT and other departments.
Organize and support company meetings, leadership and customer visits, and special events, including logistics, scheduling, catering, and execution.
Assist with travel arrangements, accommodations, transportation, and other logistics for visiting employees and business partners as needed.
Collaborate with Human Resources, Finance, IT, Operations, and other departments on workplace initiatives and operational needs.
Develop and maintain office procedures and processes, identifying opportunities to improve consistency, efficiency, and the workplace experience.
Monitor workplace conditions and coordinate health, safety, and emergency preparedness activities with appropriate stakeholders.
Exercise independent judgment in managing daily priorities and making decisions within established guidelines, escalating matters when appropriate.
Manage competing priorities and special projects with attention to detail, responsiveness, accountability, and follow-through.
Perform other related duties as assigned to support the needs of the business.