Office Administrator, Camp Kaleidoscope, Summer Day Camp

JCC Greater Boston • Newton, MA

32d • Onsite

About The Position

The Office Administrator manages the camp office and family communications throughout the summer at Camp Kaleidoscope, a summer day camp in Newton. The camp focuses on arts, science, and the outdoors, with activities like drama, art, science, sports, and swimming. The role involves working in partnership with camp staff to manage family communications, maintain daily camper attendance logs, facilitate camper drop-offs and pick-ups, manage supply inventory, organize camp files, and create weekly newsletters and family communications. The position also aims to create a fun and joyful dynamic, working collaboratively with peers and Camp Leadership to ensure a happy, safe, and memorable summer for the children, while providing ongoing administrative support.

Requirements

• High school degree required
• 1+ year experience in customer service or office management
• Excellent computer skills, including Microsoft Office and ability to learn our database
• Exceptional customer service and communication skills
• Ability and commitment to build strong relationships with campers, parents, co-workers, and camp leadership
• Safety awareness and ability to communicate any issues and concerns with supervisors
• Exhibits leadership skills, including teamwork, patience, flexibility, and diplomacy
• Demonstrates positive attitude at all times
• Commitment to build strong relationships with campers, co-workers, and camp leadership
• Self-starter who takes the initiative
• Ability to manage situations effectively and diplomatically and ask for help, guidance, or clarification when needed
• Must be able to work well with others, building/sustaining collaborative solid relationships
• Able to work well in a busy, dynamic, and sometimes noisy environment involving multiple tasks and priorities.
• Ability to work in variety of weather conditions for extended periods of time in case of rain, heat, humidity, cold, or other environmental factors to ensure the supervision and safety of campers in our care.
• Able to lift and carry objects weighing 30-40 pounds (boxes of supplies, children’s backpacks, etc.)
• Able to sit and kneel; getting down at eye level with children regularly.

Nice To Haves

• College degree, concentration or equivalent certification and experience in business, non-profit management, or related field of study and/or comparable experience preferred
• Equivalent combination of education and experience may be substituted at the JCC’s discretion to meet minimum criteria.

Responsibilities

• Work in partnership with camp staff to manage family communications throughout the summer
• Manage daily camper attendance logs
• Facilitate late drop-off and early pick-up of campers as needed throughout the day
• Manage supply inventory and organization
• Organize and maintain camp files as needed
• Create weekly newsletter and various family communications and reminders
• Create a fun/joyful dynamic
• Work in partnership with peers and Camp Leadership to provide a happy, safe and memorable summer for the children
• Provide ongoing administrative support as needed
• Actively create a welcoming dynamic that contributes to an environment where each individual is valued and respected
• Actively participate as an essential team member
• Support JCC Greater Boston’s mission, vision, and values of belonging, joyfulness, collaboration, and transformation, including through role modeling
• Enthusiastically representing the organization, model excellence and achievement
• Attend JCCGB meetings and trainings as assigned
• Other duties as assigned

Benefits

• Free bus service for staff from Cambridge, Brookline, Jamaica Plain, West Roxbury, Wayland, Framingham, Natick, Needham, Newton and Wellesley
• JCC Health & Fitness center access
• Supportive, vibrant in-person work environment
• Free or discounted enrollment for camp programs may be available for camp employees’ children based on availability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED