Office Administrator

Fence Masters, Inc • Chicago Heights, IL

25d • $23 - $27 • Onsite

About The Position

Fence Masters is hiring an organized, steady Office Administrator to serve as the hub of its busy office in Chicago Heights, Illinois. The company has built residential, commercial, and public-project fences across the Chicago area since 1983 and is growing. This full-time, on-site role handles incoming calls and visitors, tracks contract paperwork from signed deal through job closeout, coordinates job files with sales, project management, and accounting, and supports day-to-day office operations. The administrator also provides data entry, scheduling assistance, document preparation, ad hoc administrative help, and basic troubleshooting for office technology.

Requirements

• At least 2 years of experience in an office administration, coordinator, or reception role.
• Strong organization, attention to detail, and follow-through.
• Clear, friendly phone manner and good written communication skills.
• Comfort with Microsoft Office or Google Workspace and ability to learn new software quickly.
• Ability to manage competing priorities without overlooking tasks.
• Basic comfort troubleshooting technology.

Nice To Haves

• Construction or trades experience.
• Familiarity with QuickBooks, a CRM, or construction paperwork such as permits, certificates of insurance, and lien waivers.

Responsibilities

• Answer and route incoming calls, take messages, and greet visitors.
• Track job documents from start to finish, including signed contracts, change orders, permits, certificates of insurance, lien waivers, submittals, and closeout packages.
• Follow up on missing signatures and help ensure paperwork does not delay job start dates or final payments.
• Coordinate with sales, project managers, and accounting to keep job files complete and up to date in company systems.
• Order office supplies, handle mail, manage vendor and customer records, and support smooth office operations.
• Perform data entry, provide scheduling assistance, prepare documents, and handle ad hoc administrative tasks.
• Troubleshoot simple technology issues involving printers, phones, user setups, and password resets, and contact outside support when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed