Office Administrator

DNB Electric Inc•Lexington, SC

26d•Onsite

About The Position

The Office Administrator coordinates administrative office tasks and functions across departments to help ensure smooth office operations. This person is the first point of contact for callers and visitors and works directly with managers, field staff, and office staff. The role reports directly to the Office/Finance Manager and requires organization, attention to detail, customer service, and the ability to manage multiple projects in a fast-paced office environment. The schedule is Monday through Thursday, 8:00 a.m. to 5:00 p.m., for 36 hours per week, with the possibility of 40 hours to accommodate workflow. The position works in a climate-controlled office setting and routinely uses standard office equipment.

Requirements

Knowledge of QuickBooks.
Excellent attention to detail and accuracy.
High school diploma or GED.
Accounts payable and accounts receivable experience.
Strong communication, listening, organizational, mathematical, and time-management skills.
Knowledge of office software, including MS Word, Excel, Outlook, and Google Sheets.

Nice To Haves

One year of previous office and/or administrative experience preferred.
Construction office experience is a plus.

Responsibilities

Greet and assist visitors and customers.
Maintain the confidentiality of sensitive information.
Direct incoming phone calls.
Perform data entry, basic bookkeeping, and general office duties, including accounts payable and accounts receivable.
Maintain records and correspondence file management databases for pending work and invoices.
Create job folders, work orders, and estimates.
Provide purchase orders to field staff.
Monitor and distribute email received at the primary company email address.
Keep records of needed office supplies.
Assist the Warehouse Associate with signing for deliveries.
Perform other duties and responsibilities as needed; duties may change with or without notice.