Office Administrator

Michels Corporation•Madison, WI

11d

About The Position

The Office Administrator supports a variety of divisions across the Michels Family of Companies and manages office buildings. The role develops resources to create timely, efficient workflows and requires professionalism, excellent customer service, and the ability to embody the corporate culture in all interactions. It also provides administrative support for office operations and procedures, records management, communications, reporting, budgeting, and vendor coordination.

Requirements

High school diploma or GED, at least 3 years of related administrative experience, or an equivalent combination.
Proficiency in Microsoft Office Suite.
Valid driver license for the type(s) of vehicles that may be driven and an acceptable driving record as determined by the Michels Review Team.
Strong time-management skills.
Strong verbal and written communication skills.

Nice To Haves

Associate’s degree.
Customer service experience, face-to-face and/or through telecommunications.
Oral and written communication skills that are accurate, clear, and concise.

Responsibilities

Provide administrative support for office operations and procedures, including information management, security cards, filing systems, supply requisitions, and other clerical services.
Develop procedures for the systematic retention, protection, retrieval, transfer, and disposal of records.
Answer telephones and greet and direct visitors.
Organize and sort incoming and outgoing mail.
Plan office layout, develop the office budget, and implement cost-reduction programs.
Ensure paperwork is complete, accurate, and timely for approval.
Prepare reports to guide management.
Manage outside vendors and ensure cleaning, extermination, and other services are provided.
Perform other duties as assigned.