Office Administrator

SA Recycling•Birmingham, AL

25d

About The Position

The Office Administrator performs administrative and recordkeeping duties using a personal computer and manual, PDF, and electronic database formats. The role communicates by email, text, instant messaging, social media, and telephone; handles phone messages and call-related tasks; works with other employees; reads common business, transaction, DMV, environmental, safety, and permit documentation; maintains calendars; completes forms; and schedules and confirms appointments. The position also maintains a neat, orderly, and safe work area by organizing materials, disposing of waste appropriately, cleaning at the end of the shift, and inspecting to ensure cleanup is complete. Regular attendance and punctuality are essential. The employee must comply with applicable federal, state, local, and SA Recycling safety, health, and environmental requirements.

Requirements

Must pass a medical physical and drug test.
Must pass a background check and credit check.
Ability to communicate effectively with others.
Ability to understand written or oral directions and use basic math skills as the job demands.
Basic understanding of MS Office products.
Must meet physical demands that include lifting and carrying 35-pound loads, bending, kneeling, and sitting for long periods; light-to-moderate physical demand level.
Sensory demands include hearing, vision, touch, and taste; hand movements include repetitive motions, gripping, and keyboard alignment.

Nice To Haves

High school diploma or GED and/or acceptable foreign education preferred.
One or more years of college preferred.
Bilingual English and Spanish language skills are a plus.

Responsibilities

Work independently on a PC using MS Excel, Word, and Outlook.
Maintain records in manual, PDF, and electronic database formats.
Communicate through email, texting, instant messaging, and other social media.
Handle phone-related tasks, including noting information, taking messages, scheduling return calls, and forwarding calls.
Work with other employees in the area on different tasks.
Read and understand transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
Maintain scheduling and event calendars.
Complete forms in accordance with company procedures.
Schedule and confirm appointments for clients, customers, or supervisors.
Clean the work area at the end of the shift and keep work areas neat and orderly.
Organize materials to use space effectively.
Dispose of waste materials appropriately and inspect to ensure cleanup is completed.
Maintain effective workplace housekeeping for safety and hygienic conditions.
Comply with applicable federal, state, local, and SA Recycling safety, health, and environmental rules, regulations, policies, and procedures.