Office Administrator

HLK • Chicago, IL

6d • Onsite

About The Position

The Office Administrator helps keep the Chicago office organized, well stocked, and running smoothly. This hands-on, part-time role supports employees with everyday office needs, coordinates basic equipment and technology support, and helps create a welcoming environment for employees and guests. The role operates within a three-day workweek.

Responsibilities include managing mail and supplies, maintaining kitchen and shared spaces and coffee stations, troubleshooting basic office equipment, and coordinating repairs and equipment support with IT. The Office Administrator also manages employee key cards and provides meeting and event support, including room preparation, catering coordination, vendor communication, and welcoming attendees.

Requirements

• Strong organization and attention to detail.
• Ability to manage priorities independently within a three-day workweek.
• Friendly, professional communication and a responsive approach to employee and guest needs.
• Comfort with common office software, basic technology troubleshooting, and hands-on office upkeep.

Nice To Haves

• Previous office administration, workplace support, or hospitality experience.

Responsibilities

• Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed.
• Monitor and replenish food, beverages, bar supplies, cleaning products, and office supplies; coordinate orders and deliveries.
• Keep the kitchen and shared areas tidy, address excess trash, and regularly clean out the refrigerator.
• Restock coffee stations and maintain coffee makers, including routine cleaning and filter replacements.
• Troubleshoot basic office equipment issues, including coffee machines and printers, and coordinate repairs or service when needed.
• Manage employee key cards, including issuing, tracking, replacing, and coordinating deactivation.
• Coordinate setup and distribution of new computers and the collection, tracking, and retirement of older equipment with IT support.
• Provide basic IT troubleshooting and coordinate with Bill Lang to resolve issues requiring additional support.
• Support approximately two to three meetings or events per year, including catering coordination and communication with vendors.
• Coordinate meeting and event calendars, book meeting rooms, and greet attendees upon arrival, including morning arrivals.
• Stock and prepare meeting spaces, arrange food and beverages, and assist with setup, teardown, and cleanup.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed