Part-Time Office Administrator

Little Careers • Orlando, FL

3d • Onsite

About The Position

Little Diversified Architectural Consulting, a nationally recognized “Best Firm to Work For,” is seeking a Part-time (20-25 hours per week) Office Administrator with a positive, collaborative work style for our Orlando, FL Office. This position plays an important role in providing support for business operations. The ideal candidate will be a highly organized professional with a service mentality. He/she will provide administrative support of a highly complex and responsible nature, interfacing regularly, comfortably, and confidently with individuals at all levels both inside and outside the company.

Requirements

• Strong MS Office Skills
• Strong communication, interpersonal, and organizational skills
• Ability to operate in a fast-paced, multi-demand environment

Nice To Haves

• 2-3 years of experience working in an architectural firm or other professional services firm preferred

Responsibilities

• Facilitating project logistics such as setting up meetings, first-line of IT conference rooms, conference calls, and other tech-related needs
• Providing additional support to the Office President as needed
• A variety of administrative and clerical duties, to include preparation, distribution, and filing of correspondence, reports, contracts, and spreadsheets
• Vendor meeting set-up and coordination
• Travel coordination
• Expense reports
• Answering phones and greeting guests as they arrive
• Handling distribution and shipment of all FedEx/UPS packages, mail, and sample returns
• Providing project assistance as needed, such as plotting, assembling, or scanning drawing sets; collecting municipality project requirements, and coordinating with departments in other offices
• Maintaining office cleanliness: loading/unloading the dishwasher, setting up & cleaning up for vendor meetings, keeping all office items stocked, and maintaining the organization and cleanliness of the storage room
• Supporting the rollout and execution of corporate programs (Marketing, HR, IT, etc.) through administration, coordination, and communications

Benefits

• Little is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed