Office Administrator

Mirantis•Campbell, CA

19d•Onsite

About The Position

The Office Administrator supports Mirantis’s Campbell, California office by managing reception, mail and document workflows, facilities, employee support, and administrative tasks for executives and finance. The role is on-site five days a week and includes welcoming visitors, coordinating office services and supplies, and helping employees and executives with day-to-day needs.

Requirements

At least 1 year of experience in an office administration, reception, or front desk role.
Strong organizational skills and attention to detail, including the ability to manage many small tasks at once.
Clear, friendly communication in person, by phone, and by email.
Comfort with Google Workspace or Microsoft Office and ability to learn new tools quickly.
Able to work on-site in Campbell, California, five days a week.
Takes ownership of office issues by resolving them or finding the appropriate person to do so.

Nice To Haves

Experience with Concur, Amazon Business, or courier shipping services such as DHL, FedEx, or UPS.

Responsibilities

Greet visitors, offer refreshments, and ensure they sign in through the visitor system.
Answer and direct incoming calls.
Open, date-stamp, scan, and route incoming U.S. mail to Accounting, Legal, HR, Immigration, and Payroll.
Process incoming checks and send original checks to the bank.
Coordinate executive signatures on documents from HR teams in France and Poland, then return originals by courier.
Keep conference rooms and the breakroom clean and stocked throughout the day.
Order office supplies, snacks, drinks, and coffee from regular vendors.
Serve as the main contact with building management for maintenance, key fobs, room bookings, and HVAC, electrical, or plumbing issues.
Escalate security concerns to building security.
Set up new Campbell hires with a desk, nameplate, and key fob in coordination with IT and building management.
Ship laptops to employees and coordinate returns when employees leave.
Add and remove employees from the corporate Uber account.
Coordinate the monthly team lunch, including reminders and adding new hires.
Help the Executive Admin order food for meetings and handle setup and cleanup.
Submit monthly Uber transaction reports to Accounting and Payroll.
Reconcile the company credit card monthly in Concur.