Office Administrator

External SA Recycling•Birmingham, AL

25d

About The Position

The Office Administrator performs administrative and office-support duties, including independent computer work, recordkeeping, communications, phone support, scheduling, form completion, and maintaining an orderly work area. The role works with other employees on different tasks and handles routine business and regulatory documents. Regular attendance and punctuality are essential. Housekeeping is an ongoing responsibility to support workplace safety and hygienic conditions.

Requirements

Must pass a medical physical and drug test.
Must pass a background check and credit check.
Ability to communicate effectively with others.
Ability to understand written or oral directions and use basic math skills as the job demands.
Basic understanding of MS Office products.
Regular attendance and punctuality.

Nice To Haves

High school diploma or GED; foreign education is acceptable.
One year or more of college preferred.
Bilingual English and Spanish language skills are a plus.

Responsibilities

Work independently on a PC using MS Excel, Word, and Outlook.
Maintain records in manual, PDF, and electronic database formats.
Communicate using email, texting, instant messaging, and other social media.
Handle phone-related tasks, including noting information, taking messages, scheduling return calls, and forwarding calls.
Work with other employees in the area on different tasks.
Read and understand transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, safety documentation, and business permits.
Maintain scheduling and event calendars.
Complete forms in accordance with company procedures.
Schedule and confirm appointments for clients, customers, or supervisors.
Clean up the work area at the end of the shift and keep work areas neat and orderly.
Organize materials to use space effectively.
Dispose of various waste materials appropriately.
Inspect work areas to ensure cleanup is completed.
Maintain effective housekeeping as an ongoing operation for workplace safety and hygienic conditions.