Office Administrator

ALS•Reno, NV

27d•Onsite

About The Position

The Office Administrator is responsible for the administrative functions for a production office environment, along with responding to client inquiries. This position will work in a safe manner in accordance with the ALS Health and Safety Program.

Requirements

Minimum of 1 years office related experience or reception experience
Strong customer service focus, interpersonal and organizational abilities
Pleasant and professional telephone manner
Excellent English communication skills both written and verbal
Excellent computer skills including Microsoft Word/Excel/PowerPoint/Outlook.

Nice To Haves

Completion of an office administration certificate or diploma preferred
Some HR and benefits background would be an asset
Background in Chemistry and/or Geology would be an asset.

Responsibilities

Greet all internal and external customers courteously, determines their needs, and direct them to the proper person
Responsible for front desk coverage, ensures front desk in not left unattended for extended periods of time
Conduct safety orientation with visitors
Operate a multi-line phone system, direct calls and take messages when necessary
Process invoices, sort and code invoices
Receive client samples and issue work order as needed
Verify, correct, delete, re-enter data and purge files to eliminate data duplication
Process a variety of paperwork
Assist in making copies of orientation packets
Sort and log all outgoing mail, and have them ready for pick-up
Receive, sort, log and distribute all incoming mail, courier/messenger services, and walk in deliveries in a timely manner
Notify the appropriate employee when mail or packages arrive so they can be picked up and/or delivered in a timely manner
Ensure that the copy machines and cabinets are stocked with paper
Stock office breakroom and assist with upkeep as needed
Follow SOP for purchasing, creates and maintains
Order office supplies
Complete postage meter updates and maintain postage funds
Maintain a positive work environment through active team participation and a focus on quality customer service
Schedule employee testing and training as needed
Conduct new hire employee orientation
Monitors and audits employee testing and training records to ensure recertification before expiration
Responsible for employee bus program
Set up and deactivation of security alarm codes and door access cards
Observe established safety regulations and comply with all ALS health and safety policies and procedures
Other duties as assigned.