Office Administrator

FTAI Aviation• Miami, FL, US, FL

17d

About The Position

The Office Administrator provides administrative and office support across FTAI Aviation’s three Miami facilities. The role serves as a welcoming first point of contact for employees, visitors, and vendors while supporting front desk operations, employee badges and uniforms, supply inventory, travel arrangements, and expense processing through the expense management system. Working closely with leadership, employees, facilities, and security personnel, the Office Administrator helps maintain organized, well-stocked, and efficient office and shared spaces across all three locations.

Requirements

High school degree or equivalent.
Excellent communication and organizational skills.
Proficiency in Microsoft Office Suite.
Ability to multitask.
Previous experience as a receptionist, office manager, or event coordinator.
Professional demeanor and attention to detail.
Ability to work independently and as part of a team.
Must be legally authorized to work in the U.S.
Must be fluent in English, written and verbal.
Ability to perform extensive standing, driving, walking, and climbing; regularly lift up to 50 pounds; and manipulate up to 100 pounds with assistance.
Ability to bend, stoop, and climb to reach materials, and to work in a noisy environment.

Responsibilities

Provide administrative and office support across all three Miami facilities, coordinating with HR, facility leaders, and shop teams to address daily operational needs.
Greet employees, visitors, vendors, and candidates; answer and direct phone calls; and coordinate visitor sign-in, badges, and required site access procedures.
Plan, coordinate, and execute employee engagement activities, meetings, catering, and company events; help prepare and distribute flyers, announcements, guides, and employee notices.
Maintain organized and presentable reception areas, shared office spaces, and conference rooms; coordinate meeting schedules, room setup, and supplies.
Monitor and restock coffee, beverages, kitchen supplies, and other break room essentials; regularly clean coffee makers and help keep kitchen counters and shared appliances clean and ready for use.
Track, order, receive, and distribute office, kitchen, restroom, and other general facility supplies; coordinate with vendors and internal teams to maintain adequate inventory across all three facilities.
Assist with the Cintas uniform program, including collecting employee sizes, placing orders, distributing uniforms, coordinating exchanges and returns, reconciling invoices, and following up on missing items or service issues.
Create, print, and distribute employee identification badges; replace lost or damaged badges; and coordinate access activation, changes, and deactivation with authorized teams.
Receive, sort, and distribute mail and office deliveries.
Report maintenance, janitorial, and office equipment issues and follow up with appropriate teams or vendors to support timely resolution.
Assist with travel arrangements and accommodation, manage Concur for all employees, and process employee expense reports and invoices in accordance with company procedures.
Perform other related administrative duties as assigned to support the needs of all three facilities.