Office Administrator

Viasat, Inc. • Haleiwa, HI

20d

About The Position

Viasat is seeking an organized, proactive Site Operations Administrator to provide administrative support to the Satellite Access Station Site Manager and local team. The role oversees day-to-day office management, financial workflows, site logistics, security, and visitor protocols. The successful candidate will work in a dynamic technical environment, handle sensitive information discreetly, and communicate effectively across organizational levels.

The administrator supports the Site Manager with calendars, correspondence, and daily operations; coordinates with internal teams to gather operational data, compile metrics, and prepare monthly reports; and manages office communications and documentation. The role also coordinates meetings, events, and conferences, oversees visitor and contractor access protocols, and manages courier services, shipping, receiving, and inventory.

Financial and administrative duties include managing site Accounts Payable and Accounts Receivable, processing and tracking purchase orders in SAP, reconciling expense claims and P-Card expenditures in SAP Concur, and tracking and reconciling monthly team leave balances. U.S. citizenship is required.

Requirements

• At least 2 years of administrative support, office management, or operations experience.
• Strong proficiency with Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with shipping, receiving, and inventory control.
• Excellent written and verbal communication skills across organizational levels.
• Strong analytical skills, including the ability to compile data, draw insights, and present recommendations.
• Strong time-management skills, attention to detail, and ability to prioritize competing tasks.
• U.S. citizenship is required.

Nice To Haves

• Hands-on experience with enterprise software such as SAP and SAP Concur.
• Prior experience in an industrial, manufacturing, or operational site environment.

Responsibilities

• Provide administrative support to the Site Manager, including calendar management, correspondence, and daily operations.
• Coordinate with internal teams to gather operational data, compile metrics, and generate monthly reports.
• Handle sensitive and confidential operational information with discretion.
• Manage digital and physical correspondence, inbound phone communications, and official documentation.
• Coordinate site meetings, events, and conferences, including scheduling, technical setup, and catering.
• Oversee access control and ensure visitors, vendors, and contractors follow site safety and security protocols.
• Coordinate courier services, shipping, receiving, and inventory control for site materials.
• Manage site Accounts Payable and Accounts Receivable processes.
• Process and track purchase orders using SAP.
• Reconcile expense claims and corporate credit card expenditures using SAP Concur.
• Track and reconcile monthly team leave balances, including planned and unplanned absences.

Benefits

• Medical, financial, and other benefits may be provided depending on the position offered.
• Additional cash or stock incentives may be provided as part of the compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed